Explanation
Background: This ordinance authorizes and directs the Finance Director to issue blanket purchase orders for various automotive equipment parts, supplies, accessories and services for the Fleet Management Division without the use of formal competitive bidding. Given the diversity of the City's fleet, and the complexity of today's vehicles, it is not possible to anticipate all parts and service requirements. Because of these circumstances, the City must purchase automotive equipment parts, supplies, accessories and services that are not available from City-wide (UTC) contracts. To ensure the City receives the best possible prices, the Fleet Management Division solicits quotes by phone or in writing.
Fiscal Impact: The Fleet Management Division 2005 operating budget contains $6.1 million for the purchase of automotive parts and services. This ordinance authorizes and expenditure of $580,000.00. Expenditures for similar non-contract items in 2004 were $845,000.00 and $1,055,000.00 in 2003.
Emergency action is requested to ensure uninterrupted parts deliveries to maintain the City's fleet.
Title
To authorize and direct the Finance Director to issue blanket purchase orders for various automotive equipment parts, supplies, accessories, and services for the Fleet Management Division, to authorize the expenditure of $580,000.00 from the Fleet Maintenance Services Fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare an emergency. ($580,000.00)
Body
WHEREAS, the purchase of various automotive parts, supplies, accessories and services cannot reasonably be anticipated for all vehicles under the purview of the Fleet Management Division, and
WHEREAS, it is in the best interest of the City of Columbus to waive formal competitive bidding requirements for the purchase of various automotive equipment parts, supplies, accessories and services, and
WHEREAS, informal bids are take whenever practical, and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that it is immediately necessary to arrange for the purchase of various automotive equipment parts, supplies, accessories and services thereby preserving the public health, peace, property, safety, and welfare, now, in which the emergency is set forth and defined in a preamble thereto, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director be and hereby is authorized and directed to establish blanket purchase orders for automotive equipment parts, supplies, accessories and services without benefit of formal competitive bidding provided the Fleet Management Division Administrator first authorizes the purchase via the issuance of Fleet Management purchase orders and that the blanket purchase orders are certified from the Auditor's Certificate established by this ordinance and no single purchase exceeds $20,000.00.
Section 2. That the vendors and amounts for parts, supplies and accessories will be certified from the Auditor's Certificate as follows:
VENDOR CC# EXPIRES OBJECT LEVEL
THREE CODE
Ace Truck Body 310936828 10/16/05 2284
Buckeye Power Sales 314365080 03/29/04 2284
Cantwell Machinery 314356245 10/09/06 2284
Consolidated Elect 952563864 07/15/04 2284
Contract Sweepers 310780604 06/12/05 2284
Columbus Fasteners 311187503 10/31/04 2288
Driveline 1 Inc 311353823 11/10/06 2284
FYDA Freightliner 310789102 11/24/05 2284
Goodale Auto-Truck 314414487 11/15/05 2284
Graham Ford 340901877 01/15/06 2284
Grainger 361150280 08/09/05 2288
J & M Auto Parts 311618481 01/15/06 2284
Keys Plus 301421108 02/02/05 2288
Kimball Midwest 314408759 04/02/06 2288
Lauren Industries 311471800 03/30/04 2288
Lorenz Industries 314417754 01/22/06 2284
Machinery & Tool Rentals 314415854 05/23/05 2284
Motrim 310670971 05/24/07 2284
Northwest Mfg. & Dist. 810378492 05/08/04 2284
Obie Oil 311274474 05/14/05 2284
Ohio Cat 340672363 06/05/06 2284
Ohio Trailer Supply 310972939 09/02/07 2284
Pengwyn 311201883 01/12/06 2284
Powerscreen 621227239 05/23/05 2284
Principal Truck 341658635 05/16/04 2284
R & R 860258505 02/02/04 2284
Reco Equipment 311055941 08/17/04 2284
Redneck Trailer Supply 431164951 07/18/04 2284
Relco Sales Co 341860211 01/27/07 2284
Rim & Wheel 311146717 02/19/05 2284
Tech Source 270528341 09/25/06 2288
Utility Truck Equipment 310989420 02/13/05 2284
Worldwide Equipment 610871032 02/22/05 2284
Xenia Power Equipment 311175853 04/18/04 2284
Section 3. That the vendors and amounts for automotive services will be certified from the Auditor's Certificate as follows:
VENDOR CC# EXPIRES OBJECT LEVEL
THREE CODE
American Automatic 310994510 01/31/05 3373
American Lafrance 232708813 10/15/06 3373
Blackburn's Fabrication 311446789 01/18/05 3373
Byers Chevrolet 314139860 01/12/06 3373
Capitol City Cylinder 311160791 01/15/06 3373
Center City International 311048371 09/12/05 3373
Columbus Peterbilt 341285858 09/17/06 3373
Flora's Diesel 311202449 02/12/05 3373
Hydro Supply 311065617 02/15/05 3373
Jones Truck 310934536 10/02/06 3373
McNeilus Truck 411314526 05/14/07 3373
Nobles Inc 310787367 02/14/05 3355
Ohio Cat 340672363 06/05/06 3373
Southeastern Equip 341503254 09/23/05 3373
Sutphen Corp 310671786 10/07/07 3373
Wilson's Auto Service 310668047 02/19/05 3373
Section 4. That in accordance with Section 329.27 of the Columbus City Codes, the Columbus City Council finds it in the best interest of the City of Columbus to waive formal competitive bidding requirements as they pertain to the action authorized in Section 1 of this ordinance and that Sections 329.06 and 329.07 of the Columbus City Codes are hereby waived.
Section 5. That the expenditure of $580,000.00, or so much thereof as may be needed, is hereby authorized and directed to be expended from the Fleet Management Services Fund 513, Department No. 59-05, OCA Code 591347, Object Level One 02, Object Level Three as follows, to pay the cost thereof:
Object Level Three Code Amount
2284 $ 105,000.00
2288 55,000.00
Object Level One 02 Total $160,000.00
3355 $ 51,000.00
3373 $ 369,000.00
Object Level One 03 Total $420,000.00
Section 6. That for the reasons set forth in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.