Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew an existing Universal Term Contract (UTC) for the option to obtain Etnyre Parts and Services with Southeastern Equipment Company, Inc. This contract provides for Case Construction, Kobelco, Bomag, Etnyre, Eager Beaver Trailer, KM International, New Way Refuse, Gradall, Carlton, Mauldin, Schwarze, Vacall, Superior Broom Parts and Services, used primarily by the Division of Fleet Management to repair City vehicles.
The sole source contract, PO089792 was authorized under Ordinance Number 2051-2017 and will expire October 31, 2019. In accordance with the specifications, the City and Southeastern Equipment Company, Inc. can renew the contract for an additional one year term subject to mutual agreement and approval of proper City Authorities. The new contract expiration date will be October 31, 2020.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure to insure there is no interruption of goods/services provided.
FISCAL IMPACT: No funding is required to renew the option contract. The Department of Finance and Management must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew a Universal Term Contract for the option to purchase Etnyre Parts and Services with Southeastern Equipment Company, Inc., and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Etnyre Parts and Services for use by the Division of Fleet Management; and
WHEREAS, this contract was entered into in accordance with relevant provisions of the Columbus City Code, “Sole Source Procurement” with Southeastern Equipment Company, Inc. being the sole source provider of these goods and services; and
WHEREAS, in accordance with the contract, the City and Southeastern Equipment Company, Inc. can renew the contract for an additional one year period, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Division of Fleet Management in that it is necessary to authorize the Finance and Management Director to immediately renew a Universal Term Contract with Southeastern Equipment Company, Inc. for the option to obtain Etnyre Parts and Services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew the option contract with Southeastern Equipment Company, Inc., PO089792 for a period of one year, from October 31, 2019 to and including October 31, 2020.
SECTION 2. That this extension is in accordance with relevant provisions of Section 329 of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.