Title
To amend the 2011 Capital Improvement Budget; to authorize the transfer of $65,000.00 between projects within the Safety Voted Bond Fund; to authorize and direct the Finance and Management Director to issue a purchase order to Mako Power, LLC. for the purchase of Rectifiers and Battery Power Systems for the City's 800MHz system, to authorize the expenditure of $65,000.00 from the Capital Improvement Budget;and to declare an emergency ($65,000.00).
Explanation
BACKGROUND: The Division of Support Services needs to replace five (5) Rectifiers and Battery Power Systems and purchase a one year extended warranty at five (5) 800 MHz system Tower Sites (3080 Dublin Rd., 4250 Groves Rd., 4250 Morse Rd., 5900 Parsons Ave. and 30 East Broad St.). This equipment keeps the Public Safety radio system operating during the power losses incurred during a commercial power outage. The current equipment is well over 15 years old and does not function to full capacity.
Bid Information/Contract Compliance: Bids were solicited via Solicitation # SA004107 and opened on September 22, 2011, with Mako Power LLC , Contract Compliance #050632427 expiring 10/4/2012, submitting the only bid.
Emergency legislation: Emergency legislation is requested so that the rectifiers and battery power systems can be implemented without delay to prevent lost power at one or more of the tower locations.
FISCAL IMPACT: This ordinance authorizes an expenditure of $65,000.00 from the Capital Improvement Budget (CIB) for the purchase of five (5) Rectifiers and Battery Power systems for City's 800MHz system. The CIB is also amended and funds transferred between projects to properly align cash and appropriations with projected expenditures.
Body
WHEREAS, the Division of Support Services is in need to purchase five (5) Rectifiers and Battery Power systems to keep the Public Safety radio system operating during the power losses incurred during a commercial power outage; and
WHEREAS, The current equipment is over 15 years old and does not function at full capacity.
WHEREAS, bids were solicited via the City's Purchasing Office, Solicitation # SA004107, resulting in Mako Power, LLC. submitting the only bid; and
WHEREAS, it is necessary to amend the 2011 Capital Improvement Budget and transfer cash between projects in the Safety Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract with Mako Power, LLC for the purchase of five (5) Rectifiers and Battery Power Systems in effort to avoid any disruptions in communications, thereby preserving the public health, peace, property, safety and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order to Mako Power, LLC. for the five (5) Rectifiers and Battery Power systems and a one year extended warranty for the Division Support Services as per the terms and conditions of Solicitation #SA004107 bid by the Purchasing Office and opened 9/22/2011.
SECTION 2. That the 2011 Capital Improvement Budget is hereby amended as follows;
Voted Safety Funds
Fund Number 701
Project/Project # Current CIB Revised CIB
Support Services Complex- 320017-100001 $1,489,500 $1,424,500 (Voted Carryover)
Police and Fire Communications System - 320001-100000 $0.00 $1,065,000 (Voted Carryover)
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funds within the Safety Voted Bond Fund as follows:
FROM:
Dept/Div. 3002| Fund 701|Project Number 320017-100001|Support Services Complex|OCA Code: 711702|Amount: $65,000.00.
TO:
Dept/Div. 3002| Fund 701|Project Number 320001-100000|Project Name: Police and Fire Communications System|OCA Code: 642629|Amount: $65,000.00.
SECTION 4. That the expenditure of $65,000, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-02
Fund: 701
Project Number: 320001-100000
OCA Code: 642629
Object Level One: 06
Object Level 3: 6644
Amount $65,000.00
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.