City of Columbus - File #: 1617-2004

• File #: 1617-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/2/2004
• In control: Public Service & Transportation Committee
• On agenda: 10/18/2004
• Final action: 10/20/2004
• Title: To authorize the Finance Director to enter into a contract for the purchase of two 4-wheel sweepers from the McLean Company for the Transportation Division; to authorize the expenditure of $299,898.00 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($299,898.00)

Date	Ver.	Action By	Action	Result
10/20/2004	1	CITY CLERK	Attest
10/19/2004	1	MAYOR	Signed
10/18/2004	1	Columbus City Council	Approved	Pass
10/18/2004	1	COUNCIL PRESIDENT	Signed
9/29/2004	1	CITY ATTORNEY	Reviewed and Approved
9/29/2004	1	Service Drafter	Sent to Clerk's Office for Council
9/28/2004	1	ODI DIRECTOR	Reviewed and Approved
9/28/2004	1	Service Drafter	Sent for Approval
9/27/2004	1	Service Drafter	Sent for Approval
9/27/2004	1	EBOCO Reviewer	Reviewed and Approved
9/24/2004	1	Finance Reviewer	Reviewed and Approved
9/24/2004	1	FINANCE DIRECTOR	Reviewed and Approved
9/24/2004	1	Service Drafter	Sent for Approval
9/24/2004	1	Auditor Reviewer	Reviewed and Approved
9/24/2004	1	CITY AUDITOR	Reviewed and Approved
9/22/2004	1	SERVICE DIRECTOR	Reviewed and Approved
9/22/2004	1	Service Drafter	Sent for Approval
9/3/2004	1	Service Reviewer	Reviewed and Approved
9/3/2004	1	Service Drafter	Sent for Approval
9/2/2004	1	Service Drafter	Sent for Approval

Explanation

Background:  The Transportation Division is responsible for sweeping along the City's roadway system.  To accomplish this mission the Division requires two 4-wheeled street sweepers.  These sweepers will replace older units that are beyond their useful service lives and will provide for a more reliable fleet to carry out services provided by the Division.  

Bids were advertised in the City Bulletin and were received by the Purchasing Office on July 8, 2004 for Bid SA-001185GRW as follows:

Vendor / Sweeper / Two Unit Cost / Status

The McLean Company / Johnston MT 350 / $299,898 / Majority

Jack Doheny Supplies Ohio, Incorporated / Broom Bear / $313,396 / Majority

Jack Doheny Supplies Ohio, Alt #1 / Elgin Eagle "F" / $322,702 / Majority

The McLean Company, contract compliance #34-0762688, met specifications as the lowest, best, most responsive and most responsible bidder.  Their bid price for two units is $299,898.00.

Fiscal Impact:  The Transportation Division budgeted $3.2 million for equipment in the 2004 Capital Improvements Budget.  Thus far in 2004, the Division has spent $362,701 of the equipment budget on vehicles.  Including this ordinance, another $2 million in equipment legislation is pending before Council.  The remaining balance will be used to purchase additional vehicles before the end of 2004.

Emergency action is requested to ensure that the street sweepers are available for use as soon as possible.

Title

To authorize the Finance Director to enter into a contract for the purchase of two 4-wheel sweepers from the McLean Company for the Transportation Division; to authorize the expenditure of $299,898.00 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency.  ($299,898.00)  

Body

WHEREAS, the Transportation Division is responsible for sweeping along the City's roadway system; and

WHEREAS, the Transportation Division is in need of two 4-wheeled street sweepers; and

WHEREAS, funds are budgeted and available in the 1995, 1999 Voted Streets and Highways Fund for this expense; and

WHEREAS, an emergency exists in the usual daily operations of the Public Service Department, Transportation Division, in that it is immediately necessary to purchase two 4-wheeled street sweepers to ensure their availability for use as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.  That the Finance Director is hereby authorized to enter into a contract with the McLean Company, 3155 East 17^th Avenue, Columbus, OH 43219, for the purchase of two 4-wheel sweepers in accordance in accordance with the specifications on file in the Purchasing Office.

SECTION 2.  That the sum of $299,898.00, or so much thereof as may be needed, is hereby authorized to be expended from fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Object Level One Code 06, Object Level Three Code 6651, OCA Code 644385 and Project 530020.

SECTION 3.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.