Explanation
The Division of Police Helicopter Unit was granted funding through Franklin County Office of Homeland Security and Justice Programs to purchase a Digital Video Recorder System. The City of Columbus and Franklin County entered into an Intergovernmental Agreement to enable this type of purchase. This project is being administered by the Franklin County Office of Homeland Security & Justice Programs under the FY 2010 Urban Area Security Initiative (UASI), Grant Number 2012-UASI-64. The total expenditure of $37,790.00 will be paid by Franklin County through the Urban Area Homeland Security Grant. The Helicopter Unit will be purchasing six Digital Video Recorders. These are new units and are not replacing current recorders. The Digital Video Recorders will allow the Columbus Police to have video documentation and active playback to assist with the apprehension of criminal suspects and airborne searches.
Bid Information: Formal bid, Solicitation No. SA004870 was opened on April 11, 2013. Three bids were received. Avalex Technologies submitted a bid of $37,790.00, Brunning Business Services submitted a bid for $40,799.88, and OGIS Communication Group Inc. submitted a bid of $40,500.00. Helicopter Unit personnel have reviewed this bid and have recommended that a contract should be awarded to Avalex Technologies.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Emergency Designation: Emergency legislation is requested to meet federal grant deadlines and permit sub-grantee award processing.
Contract Compliance Number: 58-2030222 expires on 1/25/2015
FISCAL IMPACT: The Intergovernmental Agreement permits the City of Columbus and Franklin County to make the federal sub-grant expenditures. Payment for these items will be issued by Franklin County.
Title
To authorize and direct the Director of Finance and Management to execute those documents necessary for the acquisition of the Digital Video Recorder System from Avalex Technologies for the Division of Police utilizing the Homeland Security Grant; and to declare an emergency. ($0)
Body
WHEREAS, the Division of Police Helicopter Unit was awarded a grant from Franklin County Office of Homeland Security and Justice Programs; and
WHEREAS, this Digital Video Recorder System from Avalex will allow the Columbus Police to have video documentation and active playback to assist with the apprehension of criminal suspects and airborne searches; and
WHEREAS, a formal bid opening was held on April 11, 2013 for the purchase of the Digital Video Recorder System; and
WHEREAS, Avalex Technologies was the lowest, most responsive, and best bid received; and
WHEREAS, the Division of Police is requesting the Finance and Management Director to execute those documents necessary for the acquisition of the Digital Video Recorder System utilizing the Homeland Security Grant; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to execute those documents necessary for the purchase of the Digital Video Recorder System for the Division of Police to meet federal grant deadlines and permit sub-grantee award processing and for the preservation of the public peace, property, health, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to execute those documents necessary for the purchase of the Digital Video Recorder System from Avalex Technologies utilizing the Homeland Security Grant.
SECTION 2. That the total expenditure of $37,790.00 will be paid by Franklin County through the Urban Area Homeland Security Grant.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.