Explanation
Background: This ordinance authorizes the Finance Director to issue blanket purchase orders for various automotive services for the Fleet Management Division without the use of formal competitive bidding. Given the diversity of the City's fleet, and the complexity of today's vehicles, it is not possible to anticipate all service requirements. Because of these circumstances, the City must occassionally receive automotive services that are not available from City-wide (UTC) contracts. To ensure the City receives the best possible prices, the Fleet Management Division solicits estimates by phone or in writing.
Fiscal Impact: The Fleet Management Division budgeted $2 million for automotive services in 2005. Automotive services account for seventy percent of the Division service expenditures. This ordinance authorizes the expenditure of $200,000.00 for automotive services. Fleet Management has spent or encumbered approximately seventy-five percent of the automotive services budget year-to-date. Total expenditures for automotive services in 2004 were $2.1 million and $2.5 million in 2003.
Emergency action is requested to ensure uninterrupted services to maintain the City's fleet.
Title
To authorize and direct the Finance Director to issue blanket purchase orders for various automotive services for the Fleet Management Division, to authorize the expenditure of $200,000.00 from the Fleet Management Services Fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare an emergency. ($200,000.00)
Body
WHEREAS, the purchase of various automotive services cannot reasonably be anticipated for all city vehicles under the purview of the Fleet Management Division, and
WHEREAS, it is in the best interest of the City of Columbus to waive formal competitive bidding requirements for the purchase of various automotive services, and
WHEREAS, informal bids are take whenever practical, and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that it is immediately necessary to arrange for the purchase of various automotive services thereby preserving the public health, peace, property, safety, and welfare, now, in which the emergency is set forth and defined in a preamble thereto, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director be and hereby is authorized and directed to establish blanket purchase orders for automotive services without benefit of formal competitive bidding provided the Fleet Management Division Administrator first authorizes the purchase via the issuance of Fleet Management purchase orders and that the blanket purchase orders are certified from the Auditor's Certificate established by this ordinance and no single purchase exceeds $20,000.00.
Section 2. That the vendors and amounts for automotive services will be certified from the Auditor's Certificate as follows:
VENDOR CC# EXPIRES OBJECT LEVEL
THREE CODE
A-Tech Autobody 311681335 06/06 3373
Blackburn's Fabrication 311446789 01/08 3373
Bee Line Aligning 310829527 03/08 3373
Byers Chevrolet 314139860 01/06 3373
Capitol City Cylinder 311160791 01/06 3373
Center City International 311048371 09/06 3373
Columbus Peterbilt 341285858 09/06 3373
Goodale Auto-Truck 314414487 11/06 3373
Graham Ford 340901877 01/06 3373
McNeilus Truck 411314526 05/07 3373
Schodorf Truck 314416487 06/08 3373
Taliaferro Enterprises 311073146 05/06 3373
T&C Body Shop 311523444 02/08 3373
Wilson's Auto Service 310668047 02/06 3373
Section 3. That in accordance with Section 329.27 of the Columbus City Codes, the Columbus City Council finds it in the best interest of the City of Columbus to waive formal competitive bidding requirements as they pertain to the action authorized in Section 1 of this ordinance and that Sections 329.06 and 329.07 of the Columbus City Codes are hereby waived.
Section 4. That the expenditure of $200,000.00, or so much thereof as may be needed, is hereby authorized and directed to be expended from the Fleet Management Services Fund 513, Department No. 59-05, OCA Code 591347, Object Level One 03, Object Level Three as follows, to pay the cost thereof:
Object Level Three Code Amount
3373 $ 200,000.00
Section 5. That for the reasons set forth in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.