Explanation
BACKGROUND: The Board of Health has been awarded a grant from the Ohio Department of Health to fund the Women, Infants and Children (WIC) Program for the period October 1, 2015 through September 30, 2016. The WIC Program shares three locations with the primary occupant, Primary One Health. Primary One Health is responsible for payment of Occupancy Expenses, defined as the cost of water, electric, gas, trash, and janitorial services(“Occupancy Expenses”). The WIC Program pays to Primary One Health its pro rata share of Occupancy Expenses in monthly installments upon receipt of an invoice with proper documentation of such costs, based upon the percentage of building space occupied by WIC. This contract for occupancy expenses shall not exceed $28,000.00, for the period October 1, 2015 through September 30, 2016. The contract compliance number for the Primary One Health is 31-1533908. Primary One Health is a non-profit organization.
Emergency action is requested in order to avoid any delays in providing program services.
FISCAL IMPACT: The Women, Infants and Children Program is entirely funded by the Ohio Department of Health. This program does not generate any revenue or require a City match. This Ordinance is contingent on the passage of Ordinance No. 2318-2015 that authorizes the acceptance and appropriation of $6,458,221.00 for the 2015-2016 WIC Grant Program.
Title
To authorize and direct the Board of Health to enter into a contract with Primary One Health for shared occupancy expenses at three WIC offices; to authorize the expenditure of $28,000.00 from the Health Department Grants Fund; and to declare an emergency. ($28,000.00)
Body
WHEREAS, the Columbus Public Health WIC Program shares building space with the Primary One Health at three offices; and,
WHEREAS, the WIC Program shall pay to Primary One Health its pro rata share of Occupancy Expenses, defined as the cost of water, electric, gas, trash, and janitorial services, in monthly installments upon receipt of an invoice and proper supporting documentation of such costs, based upon the percentage of building space occupied by WIC; and,
WHEREAS, this ordinance is being submitted as an emergency measure so that timely procurement of needed services will allow the services to proceed without delay; and,
WHEREAS, an emergency exists in the usual daily operation of the Health Department in that it is immediately necessary to authorize the Board of Health to enter into this contract for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized and directed to enter into a contract with the Primary One Health for payment of its pro rata share of Occupancy Expenses at three WIC clinics for the period of October 1, 2015 through September 30, 2016, in an amount not to exceed $28,000.00.
SECTION 2. That for the contract stated above, the sum of $28,000.00 is hereby authorized to be expended from the Health Department Grants Fund, Fund No. 251, Grant No. 501542 Division No. 50-01, OCA Code 501542, Object Level One 03, Object Level Three 3396.
SECTION 3. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 4. Funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.