Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue a purchase order for janitorial supplies for the Division of Fire from a Universal Term Contract established by the Purchasing Office with Key-4 Cleaning Supplies. These janitorial supplies are for use in cleaning fire stations and facilities. Key-4 Cleaning Supplies is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Bid Information: Universal Term Contract - FL005587 (exp. 3/31/16)
Contract Compliance: 31-1417716 (exp. 5/13/17)
Emergency Designation: Emergency action is requested to make funding immediately available to replenish inventory of janitorial supplies.
FISCAL IMPACT: This ordinance authorizes an expenditure of $20,000.00 from the General Fund operating budget for the purchase of janitorial supplies for use in cleaning fire stations and facilities for the Division of Fire. This ordinance will authorize a purchase order with Key-4 Cleaning Supplies in the amount of $20,000.00. The Fire Division budgeted $176,726.00 in 2015 for janitorial supplies and has encumbered/spent approximately $120,954.03 thus far in 2015.
Title
To authorize and direct the Finance and Management Director to issue a purchase order for the Division of Fire for janitorial cleaning supplies from the existing Universal Term Contract with Key-4 Cleaning Supplies, to authorize the expenditure of $20,000.00 from the General Fund; and to declare an emergency. ($20,000.00)
Body
WHEREAS, the Fire Division needs to purchase janitorial supplies for use in cleaning fire stations and facilities; and
WHEREAS, a Universal Term Contract established by the Purchasing Office with Key-4 Cleaning Supplies exists for these purchases; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to purchase said janitorial supplies to clean fire stations and facilities, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order for the purchase of janitorial supplies for the Fire Division in accordance with the existing Universal Term Contract established by the Purchasing Office with Key-4 Cleaning Supplies.
SECTION 2. That the expenditure of $20,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Fire Division's General Fund Budget, Fund 010, Division of Fire No. 30-04, Object Level One 02, Object Level Three 2212, OCA 301531.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.