Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with Orchard, Hiltz & McCliment, Inc. dba OHM Advisors to add additional funds for the Roadway - General Engineering 2023-2 project.
Ordinance No. 3231-2022 authorized the Director of Public Service to enter into a $650,000.00 professional services contract with OHM Advisors for the Roadway - General Engineering 2023-2 project. The intent of this project is to provide the City of Columbus, Department of Public Service, with contractual access to additional resources that are necessary to perform professional engineering and survey services as well as provide technical expertise for the Department to complete its capital budget commitments.
This ordinance authorizes the Director of Public Service to modify the contract in the amount of $350,000.00 for additional professional services to complete the detailed design of a project within the Lockbourne Road corridor between Groveport Road intersection and the westbound SR-104 interchange ramps intersection (including the north leg of that intersection).
1.1 Amount of additional funds to be expended: $350,000.00
The original contract amount: $650,000.00 (PO360826, Ord. 3231-2022)
The total of Modification No. 1: $350,000.00 (This Ordinance)
The contract amount including all modifications: $1,000,000.00
1.2 Reasons additional goods/services could not be foreseen:
This modification was anticipated and is needed to to complete design services within the Lockbourne Road corridor between Groveport Road intersection and the westbound SR-104 interchange ramps intersection (including the north leg of that intersection). Plans to install multiple (4 to 5 anticipated) planted medians, street trees, and interchange landscaping will be created. Work may also include ADA and pedestrian crossing work within these limits where determined necessary in Preliminary Engineering. Work also includes minor lighting improvements.
1.3 Reason other procurement processes are not used:
When the contract was originally awarded to OHM Advisors, the intent was always to include this task for the Lockbourne Road corridor on this Roadway GE with a contract modification.
1.4 How cost of modification was determined:
The cost of this contract modification is consistent with the direct labor, overhead, and profit rates established within the original proposal/contract.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against OHM Advisors.
2. CONTRACT COMPLIANCE
The contract compliance number for OHM Advisors is CC007505 and expires 10/16/2025.
3. FISCAL IMPACT
Funding in the amount of $350,000.00 is budgeted, available and appropriated within the Streets and Highways Bond Fund, Fund 7704 within the Department of Public Service. A transfer of funds is necessary to align funding for these project expenditures.
4. EMERGENCY DESIGNATION
Emergency action is requested to prevent delays in the project schedule. These tasks need to be authorized, plus survey work needs to begin this summer in order to construct the project in 2027 and to preserve the safety of the traveling public.
Title
To authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a contract modification with OHM Advisors in connection with the Roadway - General Engineering 2023-2 project; to authorize the expenditure of up to $350,000.00 from the Streets and Highways Bond Fund to pay for the project; and to declare an emergency. ($350,000.00)
Body
WHEREAS, the City of Columbus is engaged in the Roadway - General Engineering 2023-2 project; and
WHEREAS, PO360826 with OHM Advisors, in the amount of $350,000.00, was authorized by ordinance no. 3231-2022; and
WHEREAS, it has become necessary to modify the contract in an amount up to $350,000.00 and provide additional funds for the Roadway - General Engineering 2023-2 project; and
WHEREAS, it is necessary to transfer cash within the Streets and Highways Bond Fund, Fund 7704 to provide funding for project expenditures; and
WHEREAS, it is necessary to authorize expenditures from the Streets and Highways Bond Fund for this contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with OHM Advisors to prevent delays in the project schedule, to preserve the safety of the traveling public, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $300,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530806-100000 (Lockbourne Rd/104 - Streetscape Improvements) to Dept-Div 5912 (Design and Construction), Project P531054-100001 (Roadway - General Engineering 2023-2), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That the transfer of $50,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), P530161-100000 (Roadway Improvements) to Dept-Div 5912 (Design and Construction), Project P531054-100001 (Roadway - General Engineering 2023-2), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of the Department of Public Service be, and hereby is, authorized to enter into a contract modification with OHM Advisors, 580 North Fourth Street, Suite 610, Columbus, Ohio 43215, for the Roadway - General Engineering 2023-2 project in the amount of $350,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 4. That the expenditure of $350,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P531054-100001 (Roadway - General Engineering 2023-2), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.