Explanation
BACKGROUND: This ordinance authorizes the Public Service Director to enter into a contract for the Facilities Management Division with Building Technology Engineers of North America (BTENA), CC#04-3507926, expiration 03/15/2007, in the amount of $191,936.90 for maintenance service at the Municipal Court Building, 375 South High Street.
BTENA will be responsible for general building maintenance. It will staff the building forty hours per week with a chief engineer, a maintenance engineer, a maintenance worker, and a painter. The contract will begin April 1, 2004, and end March 31, 2005, with no renewal options.
In the past four years, the Department contracted with CB Richard Ellis to provide operation and management services at the Municipal Court Building. CB Richard Ellis recently decided not to renew that contract. On April 1, 2004, the City will take over the day-to-day operations of this building. This will include the need to contract with a company to provide general maintenance workers. Other duties previously administered by CB Richard Ellis will be provided by or contracted for by the City, such as elevator maintenance and chiller maintenance. As a result of the recent decision by CB Richard Ellis not to exercise its renewal option, the Facilities Management Division had no time to competitively bid this general maintenance contract. Because CB Richard Ellis sub-contracted with BTENA to provide the four workers described above, the Facilities Management Division decided to negotiate with BTENA to keep these employees in the Municipal Court Building for one year. The Department is requesting the waiver of the bidding provisions of the Columbus City Codes. This will ensure that the four persons who are most knowledgeable about the maintenance of the building remain there during this 12-month transition period. The contract will be formally bid for the period beginning April 1, 2005.
Emergency Action is requested so that the contractor will be able to assume the duties of building maintenance on April 1, 2004, the day CB Richard Ellis will no longer be under contract to maintain the Municipal Court Building. The Department was unable to ask for legislation at an earlier date due to the recent decision of CB Richard Ellis to not exercise the contract renewal option.
Fiscal Impact: The contract with BTENA is for $191,936.90. In 2003, $402,900 was spent on the contract with CB Richard Ellis. The 2004 Facilities Management budget contains $222,900 for contracts related building management of the Municipal Court facility.
Title
To authorize the Public Service Director to enter into a contract for the Facilities Management Division with Building Technology Engineers of North America for general building maintenance at the Municipal Court Building; to authorize the expenditure of $191,936.90 from the General Fund; to waive the competitive bidding provisions of the Columbus City Codes; and to declare an emergency. ($191,936.90)
Body
WHEREAS, it is necessary to provide general building maintenance at the Municipal Court Building, 375 South High Street, and
WHEREAS, CB Richard Ellis's contract to provide this maintenance ends March 31, 2004, and
WHEREAS, CB Richard Ellis has decided not to renew this contract, and
WHEREAS, Building Technology Engineers of North America is currently sub-contracted with CB Richard Ellis at the Municipal Court Building, therefore giving them special knowledge of the maintenance of the building, and
WHEREAS, the Facilities Management Division requests the waiver of the bidding provisions of the Columbus City Codes to enter into contract with Building Technology Engineers of North America, and
WHEREAS, an emergency exists in the usual daily operation of the Facilities Management Division, Public Service Department, in that it is immediately necessary to authorize the Public Service Director to enter into contract with Building Technology Engineers of North America for the ongoing general maintenance for the Municipal Court Building, thereby protecting the safety of the officials and visiting public using this building, thereby preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director is hereby authorized to enter into a contract for the Facilities Management Division with Building Technology Engineers of North America for the general maintenance of the Municipal Court Building, 375 South High Street, beginning April 1, 2004 and ending March 31, 2005.
SECTION 2. That the expenditure of $191,936.90, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 59-07
Fund: 010
OCA Code: 281006
Object Level 1: 03
Object Level 3: 3336
Amount: $191,936.90
SECTION 3. That this Council finds it in the best interest of the City of Columbus to waive requirements of competitive bidding for services for general maintenance at the Municipal Court Building, and does hereby waive provisions of Section 329.06(b) of the Columbus City Codes.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.