Explanation
BACKGROUND: The Department of Technology, on behalf of Building Services Division (One Stop Shop) and Neighborhood Services Division, has a need to renew an annual maintenance and support software agreement with Enterprise Informatics, formerly known as Spescom Software, for software support, telephone support and upgrades; in accordance with the original agreement that provided language allowing for future modifications. This agreement supports the imaging software used to create a central storehouse for all information, including scanned images of drawings, building plans, building permit information and application, building cards, occupancy certificates and violation photographs to property records that are necessary for building and zoning code enforcement.
This ordinance will provide for payment of the annual maintenance and support, associated with the software, with the coverage period from April 24, 2009 through April 23, 2010.
FISCAL IMPACT: For fiscal years 2005, 2006, and 2007 the total expended for this services was $25,691.00, $28,261.00, and $31,088.00 respectively. In 2008, $39,897.00 was expended for a one time only fourteen month period (February 24, 2008 through April 23, 2009). Funding for this year's agreement, with a coverage period of April 24, 2009 through April 23, 2010, has been identified within the Department of Technology's 2009 Internal Service Fund, in the amount of $37,618.00. The aggregate contract total, including this modification is $242,754.00.
CONTRACT COMPLIANCE: 953634089 Expires: 11/13/2010
Title
To authorize the Director of the Department of Technology to renew the software maintenance and support agreement with Enterprise Informatics on behalf of the Building Services and Neighborhood Services Divisions, to authorize the expenditure of $37,618.00 from the Department of Technology Information Services Fund. ($37,618.00)
Body
WHEREAS, the Department of Technology, on behalf of the Divisions of Building Services and Neighborhood Services, has an immediate need to modify and renew an annual software and maintenance service agreement with Enterprise Informatics, and
WHEREAS, this agreement provides for new releases, telephone support and upgrades, and supports the imaging software used to create a central storehouse for all information, such as scanned images of drawings, building plans, building permit information and application, building cards, occupancy certificates and violation photographs to property records necessary for building and zoning code enforcement, and
WHEREAS, funding in the amount of $37,618.00 has been identified and is available in the 2009 Department of Technology's budget for Building Services and Neighborhood Services within the Internal Service Fund to cover the cost of this service agreement with a coverage period from April 24, 2009 through April 23, 2010, and
WHEREAS, this agreement with Enterprise Informatics is for the renewal of an annual software and maintenance service agreement, that supports daily operational needs thereby preserving the public health, peace, property, safety and welfare; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify and renew a software support and maintenance agreement, in the amount of $37,618.00, with a coverage period from April 24, 2009 through April 23, 2010, on behalf of Building Services and Neighborhood Services, provided by Enterprise Informatics.
SECTION 2: That the expenditure of $37,618.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514|SubFund: 240|OCA Code: 514240|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $24,451.70
Div.: 47-01|Fund: 514|SubFund: 010|OCA Code: 440147|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $13,166.30
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.