Title
To authorize and direct the City Auditor to transfer $436,000.00 within the Safety Bond Fund, from Fire Facility Renovation to Fire Apparatus Replacement; to amend the 2008 Capital Improvement Budget; to authorize and direct the Director of Finance and Management to issue purchase orders for EMS vehicles for the Division of Fire from existing Universal Term Contracts established for such purpose by the Purchasing Office with Horton Emergency Vehicles; to authorize the expenditure of $3,585,000.00 from the Safety Bond Fund; and to declare an emergency. ($3,585,000.00)
Explanation
BACKGROUND:
Need: The Fire Division is in immediate need to purchase seventeen (17) EMS vehicles (medics) to replace aging apparatus in the Division's current fleet; this legislation is to authorize and direct the Director of Finance and Management to issue purchase orders for EMS vehicles from existing Universal Term Contracts established by the Purchasing Office for such purpose with Horton Emergency Vehicles.
This ordinance also authorizes the transfer of $436,000 between projects within the Safety Voted Bond Funds as a temporary funding measure until bonds are sold to reimburse the Fire Facility Renovation Project and amends the 2008 Capital Improvement Budget, ordinance #0690-2008 to reflect this transaction.
Bid Information: Universal Term Contracts exists for this purchase with Horton Emergency Vehicles for EMS vehicles.
Contract Compliance: Horton Emergency Vehicles #352018529 exp. 9/18/2009
Emergency Designation: This legislation is to be considered an emergency measure to allow for the immediate use of funds, and immediate purchase of this equipment, and to take advantage of lower pricing available in the current UTC contract.
FISCAL IMPACT:
Budgeted Amount: The 2008 Capital Improvement Budget reflects new funding of $4,750,000 for Fire Apparatus, however, available cash within the project is not sufficient to complete this transaction. The transfer of $436,000 from Fire Facility Renovation will be reimbursed from the $4.75 million when bonds are sold later in the year.
Body
WHEREAS, the Fire Division is in immediate need to purchase EMS vehicles; and
WHEREAS, Universal Term Contracts have been established by the Purchasing Office for these purchases; and
WHEREAS, a transfer of funds between projects within the Public Safety Voted Bond Fund is necessary to supplement funds available for these purchases; and
WHEREAS, this transfer should be considered a temporary funding method until bonds are sold ; and
WHEREAS, this ordinance amends the 2008 Capital Improvements Budget, Ordinance 0690-2008; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, in that it is necessary to purchase said medics to take advantage of lower pricing available in the current UTC contract, and for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the 2008 Capital Improvement Budget is hereby amended as follows:
Safety Bond Fund Number 701 Division 30-04.
Project/Project Number CIB Amount Revised CIB
Fire Facility Renov. 340103-100000 Carryover $1,355,454 $919,454
Fire App. Repl. 340101-100000 Carryover $3,199,634 $3,635,634
SECTION 2. That the City Auditor is hereby authorized to transfer said funds within the Fire Safety Voted Bond Fund as follows:
FROM
Dept/Div:3004|Fund: 701|Project Number 340103-100000|Project Name: Fire Facility Renovation|OCA Code: 644559|Amount: $ 436,000.
TO
Dept/Div:3004|Fund: 701|Project Number 340101-100000|Project Name: Fire Apparatus Replacement|OCA Code: 644559|Amount: $ 436,000.
SECTION 3. That the Director of Finance and Management be and is hereby authorized and directed to issue a purchase order for the purchase of EMS vehicles in accordance with the existing Universal Term Contract established by the Purchasing Office with Horton Emergency Vehicles.
SECTION 4. That the expenditure of $3,585,000, or so much thereof as may be necessary, be and is hereby authorized from the Fire Division's Safety Bond Fund, Fund 701, Division of Fire No. 3004, Object Level One 06, Object Level Three 6652, OCA 644559, Project #340101 Fire Apparatus Replacement ~ Horton Emergency Vehicles ~ $3,585,000.00.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.