Explanation
Background:
This legislation authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for the purchase of 5,000 new Microsoft (MS) Windows Server User Client Access Licenses from Software House International Inc. (SHI), utilizing a State Contract - #0A07004-2, with an expiraton date of 6/30/2010, authorized for the City's use by Ordinance No. 582-87. This purchase will allow the Department of Technology to upgrade, maintain and support the Windows citywide server infrastructure. The Windows server licenses affect user access for all Windows based systems and applications throughout the city. This includes (but is not limited to) Email, file and print access, 311, Geographic Information Systems (GIS), Accela and CHRIS applications.
Purchasing and installing the new Server User Client Access License upgrades will also enable the Department of Technology to more efficiently implement increased regulatory policies as required by the IRS and HIPPA, and offer more efficient and capable service to the city employees and to the citizens of Columbus. The associated coverage period is a three (3) year term ending 09/30/2012.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
EMERGENCY DESIGNATION:
Emergency designation is being requested to immediately facilitate prompt payment; to continue with services that are necessary to support daily operations; to ensure no service interruptions.
Fiscal Impact:
Last year (2009), The Department of Technology expended $79,830.80 (Ord. # 1598-2009) for the purchase of Microsoft (MS) Software Assurance (SA) from Software House International Inc (SHI). Earlier this year (2010), The Department of Technology expended $176,768.20 (Ord. # 0238-2010) for the purchase of 310 new Microsoft (MS) Office Professional Ed. Licenses & Software Assurance (SA) for the Department of Public Utilities (DPU) mobile computer project. The cost associated with this legislation is $168,400.00, for the purchase of 5,000 new Microsoft (MS) Windows Server User Client Access Licenses with a three (3) year coverage period term ending 09/30/2012. Funds totaling $168,400.00 for this purchase were budgeted and are available within the Department of Technology's Information Services Fund.
Contract Compliance:
Vendor Name: Software House International Inc. (SHI) CC#: 22-3009648 Expiration Date: 11/16/2011
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for the purchase of Microsoft (MS) Windows Server User Client Access Licenses from Software House International Inc. (SHI), from a State Contract; to authorize the expenditure of $168,400.00 from the Department of Technology's Information Services Fund; and to declare an emergency. ($168,400.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Finance and Management, on behalf of Department of Technology, to establish a purchase order for the purchase of 5,000 new Microsoft (MS) Windows Server Client Access Licenses for the city's Windows server infrastructure from Software House International Inc. (SHI), utilizing a State Contract - #0A07004-2, which expires 6/30/2010; and
WHEREAS, the Department of Technology needs to purchase 5,000 new Microsoft (MS) Windows Server Client Access Licenses to upgrade and maintain the Windows server infrastructure; and
WHEREAS, the use of this Ohio Department of Administrative Services Cooperative Contract is authorized by Ordinance Number 582-87; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary to authorize the Director of the Department of Finance and Management to establish a purchase order, on behalf of the Department of Technology, for the purchase of 5,000 new Microsoft (MS) Windows Server User Client Access Licenses to upgrade and maintain the Windows server infrastructure from Software House International Inc. (SHI), to upgrade and maintain the Windows server infrastructure utilized citywide and to continue with services that support daily operation activities, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, on behalf of the Department of Technology, is authorized to establish a purchase order for the purchase of 5,000 new Microsoft (MS) Windows Server User Client Access Licenses from Software House International Inc. (SHI) in the amount of $168,400.00. The associated coverage period is a three (3) year term ending 09/30/2012.
SECTION 2. That the expenditure of $168,400.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514|SubFund: 001|OCA Code: 470202|Obj. Level 1: 03|Obj. Level 3: 3358|Amount: $168,400.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.