Explanation
BACKGROUND: For the option to purchase Traffic Signal Controller Equipment for the Transportation Division, Department of Public Service. The term of the proposed option contract would through February 28, 2009 with the option to renew for one additional year, if mutually agreed. The Purchasing Office opened formal bids on October 27 2005.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001783). Forty bids were solicited (MAJ:38, FBE:2); two (MAJ: 2, FBE: 1) bids were received.
This Company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
Item #11 will not be awarded as neither responsive bidder provided a quote for the item. The Purchasing Office is recommending award of one contract to the lowest, responsive, responsible and best bidder:
Path Master, Inc. CC# 341233777, Items: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, 30, 31, 32, 33, 34, and 35.
Total Estimated Annual Expenditure: $275,000.00
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into a contract for the option to purchase Traffic Signal Controller Equipment with Path Master, Inc. to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 27, 2005 and received three responses. Baldwin & Sours was the low bidder on some items but was deemed a non-responsive bidder as they did not submit a complete bid, as required. Traffic Control Products, Inc. did not bid on all items and was not low bidder on any item; and
WHEREAS, the Purchasing Office selected the lowest, responsive, responsible and best bid; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure traffic signal control equipment is supplied without interruption to new and existing street and roadway projects that serve to direct and maintain traffic flow on city streets and roadways, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract(s) for an option to purchase Traffic Signal Controller Equipment, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contract for an option to purchase Traffic Signal Controller Equipment in accordance with Solicitation No. SA001783 as follows:
Path Master, Inc., Items: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, 30, 31, 32, 33, 34, and 35.
SECTION 2. That the expenditure of $1.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.