Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for conducting snow and ice removal and control operations along the City's roadway system. To accomplish this mission the Division requires six pick-up truck mounted snow plows and six pick-up truck mounted salt spreaders. These snow plows and spreaders will replace units that are beyond their useful service lives and provide for a more reliable fleet to carry out services provided by the Division. This purchase is consistent with the division's fleet replacement program.
Bids were advertised in the City Bulletin and were received by the Purchasing Office on October 20, 2011 for Bid SA-004141 as follows:
Company: American Road Machinery Company
Snow Plow: SnowDogg VX-85
Cost of 6 Units: $29,694.00
Salt Spreader: SaltDogg 2.0
Cost of 6 Units: $22,194.00
Total Cost: $51,888.00
Status: Majority
Company: Ace Truck Body
Snow Plow: Western IUTMVPP-85
Cost of 6 Units: $26,682.00
Salt Spreader: Swenson 00002-560-04
Cost of 6 Units: $47,772.00
Total Cost: $74,454.00
Status: Majority
Company: Kaffenbarger Truck Equipment
Snow Plow: Western IUTMVPP-85
Cost of 6 Units: Not Listed
Salt Spreader: Swenson 00002-560-04
Cost of 6 Units: Not listed
Total Cost: $81,840.00
Status: Majority
Company: ABC Distribution LLC
Snow Plow: Western MVP 44485-1
Cost of 6 Units: $31,740.00
Salt Spreader: Meyer 63901
Cost of 6 Units: $53,598.00
Total Cost: $85,338.00
Status: Majority
Company: Schodorf Truck Body & Equipment
Snow Plow: Hiniker 9851
Cost of 6 Units: $33,522.00
Salt Spreader: Snow Ex SP8500-H
Cost of 6 Units: $57,522.00
Total Cost: $91,044.00
Status: Majority
Company: Pengwyn Hydraulics
Snow Plow: Western IUTMVPP-85
Cost of 6 Units: $39,000.00
Salt Spreader: Swenson 00002-560-04
Cost of 6 Units: $58,380.00
Total Cost: $97,380.00
Status: Majority
The lowest bid received was from the American Road Machinery Company did not meet 3.4 of the specifications in that the unit bid is a stainless steel spreader powered by a gasoline engine vice a polyethylene spreader powered by a separate hydraulic system. The next lowest bid was from Ace Truck Body, Inc. and met specifications as the lowest responsive, responsible bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Ace Truck Body, Inc.
2. CONTRACT COMPLIANCE INFORMATION
Ace Truck Body's contract compliance number is 31-0936828 and expires 7/21/12.
3. FISCAL IMPACT
Funds are budgeted available for this expenditure from the Streets and Highways G.O. Bonds Fund, no. 704. The cost of this purchase is $74,454.00.
4. EMERGENCY DESIGNATION
This legislation is requested to be heard as an emergency to ensure that the six pick-up truck mounted snow plows and six pick-up truck mounted salt spreaders are available for immediate use.
Title
To authorize the Director of Finance and Management to enter into a contract for the purchase of six pick-up truck mounted snow plows and six pick-up truck mounted salt spreaders from Ace Truck Body, Inc., for the Division of Planning and Operations; and to authorize the expenditure of $74,454.00 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($74,454.00)
Body
WHEREAS, the Division of Planning and Operations is responsible for conducting maintenance and repair along the City's roadway system, and
WHEREAS, the Division of Planning and Operations is in need of six pick-up truck mounted snow plows and six pick-up truck mounted salt spreaders, and
WHEREAS, the City of Columbus does not include this type of equipment on any Universal Term Contract, and
WHEREAS, this purchase has been approved by the Fleet Management Division and this equipment does not offer environmentally preferred fuel options at this time, and
WHEREAS, funds are available in the Street and Highway G.O. Bonds Fund for this expense; and
WHEREAS, an emergency exists in the usual daily operations of the Division of Planning and Operations in that it is immediately necessary to purchase six pick-up truck mounted snow plows and six pick-up truck mounted salt spreaders for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish a purchase order with Ace Truck Body, Inc., 1600 Thrailkill Road, Grove City,OH, 43219, for the purchase of six pick-up truck mounted snow plows and six pick-up truck mounted salt spreaders in accordance with the specifications on file in the Purchasing Office.
SECTION 2. That the sum of $74,454.00 or so much thereof as may be needed is hereby authorized to be expended from, fund 704, The Streets and Highways G.O. Bonds Fund for the Division of Planning and Operations as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 530020-100000 / Street Equipment / 06-6651 / 591246 / $74,454.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.