Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to modify a contract with Woolpert Inc. for professional services in support of the Department of Public Utilities GIS applications and projects to extend the coverage term period for an additional year from January 1, 2016 through December 31, 2016. The original agreement (EL016484) was authorized by Ordinance No. 2530-2014, passed November 17, 2014.
This ordinance will also authorize an extension to purchase order EL016484, this extension is through December 31, 2016 and will enable the expenditure of any unspent balance ($100,000.00 as of November 5, 2015) on the purchase order, in order to complete the services specified in the contract.
1. Amount of additional funds to be expended: $0.00
Original contract - 1st year amount: $100,000.00
Modification #1: (no additional funds): $0.00
Total: (year 1 and modification #1): $100,000.00
2. Reason additional goods/services could not be foreseen:
This modification is needed to extend the coverage term period and associated purchase order. The need to extend was not anticipated at the time of the original agreement.
3. Reason other procurement processes are not used:
It is in the City’s best interests to utilize the existing agreement with Woolpert Inc., instead of utilizing alternative procurement methods.
4. How cost of modification was determined:
No additional funding is necessary.
EMERGENCY DESIGNATION:
Emergency action is requested to expedite authorization and continuation of this contract and initiate services from the supplier.
FISCAL IMPACT:
No additional funding is associated with this legislation.
CONTRACT COMPLIANCE:
Vendor Name: Woolpert, Inc. CC# : 201391406 Expiration: 05/22/2017
Title
To authorize the Director of the Department of Technology (DoT) to modify a contract for professional services in support of the Department of Public Utilities GIS applications and projects with Woolpert, Inc. to extend the coverage term period and purchase order from January 1, 2016 through December 31, 2016; and to declare an emergency. ($0.00)
Body
WHEREAS, the original agreement (EL016484) was authorized by Ordinance No. 2530-2014, passed November 17, 2014; and
WHEREAS, this ordinance authorizes the Director of the Department of Technology to modify a contract agreement with Woolpert Inc. for professional services in support of the Department of Public Utilities GIS applications and projects to extend the coverage term period for an additional year from January 1, 2016 through December 31, 2016; and
WHEREAS, this ordinance will also authorize an extension to purchase order EL016484 through December 31, 2016 and will enable the expenditure of any unspent balance ($100,000.00 as of November 5, 2015) on the purchase order, in order to complete the services specified in the contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology (DoT) in that it is immediately necessary to authorize the Director to modify a contract with Woolpert, Inc. in order to complete the services specified in the contract, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to modify a contract with Woolpert Inc. for professional services in support of the Department of Public Utilities GIS applications and projects to extend the coverage term period for an additional year from January 1, 2016 through December 31, 2016. This ordinance will also authorize an extension to purchase order EL016484 through December 31, 2016 and will enable the expenditure of any unspent balance ($100,000.00 as of November 5, 2015) on the purchase order, in order to complete the services specified in the contract. There is no additional funding associated with this legislation.
SECTION 2. That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.