Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management, on behalf of the Director of Public Service, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of Parking Meter Payment Systems for the Department of Public Service, Division of Mobility & Parking Services.
The Division of Mobility & Parking Services is responsible for implementing and monitoring systems to accept payment for parking. The City has a multiple year Universal Term Contract established for Parking Meter Payment Systems with Flowbird America Inc. to facilitate the acquisition of updated parking meter payment systems to replace obsolete or malfunctioning equipment and the maintenance of the same.
The following Purchase Agreement association requires approval by City Council in order to expend more than $100,000.00 on a Universal Term Contract, per City Code 329.19(g):
Cale America Inc. dba Flowbird, purchase agreement PA005598, Parking Meter Payment Systems.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Cale America Inc. dba Flowbird.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Cale America Inc. is CC040030, which expired October 29, 2023. The vendor will be required to become contract compliant prior to the
3. FISCAL IMPACT
Funds are budgeted, appropriated, and available for this expenditure in Fund 6500, the Mobility Enterprise Operating Fund.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
The proposed expenditure will be made pursuant to a Universal Term Contract established for use by the City’s Purchasing Office and as such is exempt from M/WBE program requirements.
5. EMERGENCY DESIGNATION
Emergency action is requested so funds can be added as to avoid unnecessary disruptions in current on-street parking operations.
Title
To authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of parking meter payment systems from Flowbird America, Inc. for the Division of Mobility & Parking Services; to authorize the expenditure of up to $200,000.00 from the Mobility Enterprise Operating Fund; and to declare an emergency. ($200,000.00)
Body
WHEREAS, the Department of Public Service, Division of Mobility & Parking Services, oversees paid on-street park within the City of Columbus and has a need to purchase parking payment systems; and
WHEREAS, the City has a multiple year Universal Term Contract established for Parking Meter Payment Systems with Flowbird America Inc. for that purpose; and
WHEREAS, the Purchasing Office established purchase agreement PA005598 for parking meter payment systems with Cale America dba Flowbird.; and
WHEREAS, the Director of Finance and Management will associate all general budget reservations with the appropriate universal term contracts with Flowbird America Inc. in accordance with the terms, conditions and specifications of related purchase agreements on file in the Purchasing Office; and
WHEREAS, it is necessary to authorize the expenditure of up to $200,000.00 with Flowbird America Inc. for the purchase of parking meter payment systems; and
WHEREAS, City Council approval is required to expend more than $100,000.00 on a Universal Term Contract without bidding the purchase; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service in that it is immediately necessary to authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of parking meter payment systems from Flowbird America Inc. so as to avoid unnecessary disruptions in current on-street parking operations, for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement with Flowbird America Inc. for the purchase of parking meter payment systems for the Division of Mobility & Parking Services.
SECTION 2. That the expenditure of $200,000.00, or as much thereof as may be necessary, is hereby authorized in Fund 6500 (Mobility Enterprise Operating Fund), Dept-Div 5906 (Division of Mobility & Parking Services) in Object Class 03 (Services) per the account codes in the attachment to this ordinance.
SECTION 3. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.