Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with S.A. Comunale Co., Inc. for the Westgate Boiler Replacement 2024 Project. The contract amount is $96,350.00, with a contingency of $3,500.00, for a total of $99,850.00 being authorized by this ordinance.
The Westgate Community Center has a boiler system that has reached the end of its life and has failed. This system is needed to provide heat to the community center and this facility is utilized as a community warming center during extreme weather. This replacement needs to be completed before cold weather begins this fall so the center will have heat.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on July 15, 2024 and received by the Recreation and Parks Department on August 2, 2024. Bids were received from the following companies:
S.A. Comunale Co., Inc. (MAJ): $96.350.00
General Temperature Control (MAJ): $108,640.00
After reviewing the bids that were submitted, it was determined that S.A. Comunale Co., Inc. was the lowest and most responsive bidder. S.A. Comunale Co., Inc. and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
S.A. Comunale Co., Inc.
2900 Newpark Drive
Barberton, OH 44203
Robert Boxler, (330) 761-2641
Contract Compliance Number: 006554
Contract Compliance Expiration Date: June 26, 2026
Emergency Justification: Emergency action is requested as the existing boiler is no longer functioning and needs to be replaced before cold weather begins this fall.
Benefits to the Public: The new boiler will provide heat for the center and community during the winter months.
Area(s) Affected: Greater Hilltop (53)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by improving the operations and services for the community.
Fiscal Impact: $99,850.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of the Recreation and Parks Department to enter into contract with S.A. Comunale Co., Inc. for the Westgate Boiler Replacement 2024 Project; to authorize the transfer of $99,850.00 within the Recreation and Parks Voted Bond Fund; to authorize the amendment of the 2024 Capital Improvements Budget; to authorize the expenditure of $99,850.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($99,850.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with S.A. Comunale Co., Inc. for the Westgate Boiler Replacement 2024 Project; and
WHEREAS, it is necessary to authorize the transfer of $99,850.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2024 Capital Improvements Budget Ordinance 1907-2024 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $99,850.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with S.A. Comunale Co., Inc. as the existing boiler is no longer functioning and needs to be replaced before cold weather begins this fall, all for the immediate preservation of the public health, peace, property, and safety, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with S.A. Comunale Co., Inc. for the Westgate Boiler Replacement 2024 Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $99,850.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2024 Capital Improvements Budget Ordinance 1907-2024 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current Revised Authority / Current Remaining Authority / Change / Amended Revised Authority / Amended Remaining Authority
Fund 7702 / P511000-100000 / Renovation - Misc. (Voted Carryover) / $1,427,125 / $1,177,125 / ($99,850) / $1,327,275 / $1,077,275
Fund 7702 / P511067-100000 / Westgate Boiler Replacement (Voted Carryover) / $0 / $0 / $99,850 / $99,850 / $99,850
SECTION 7. That for the purpose stated in Section 1, the expenditure of $99,850.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.