Explanation
BACKGROUND: The Division of Police needs to purchase a Fourier Transform Infrared Spectrometer (FTIR) with an Attenuated Total Reflectance accessory system to be used for the identification of controlled substances at the Police Crime Laboratory. The prompt acquisition of this instrument will assist greatly in drug identification cases. The Fourier Transform Infrared Spectrometer instrument is used to identify the presence of controlled substances seized as evidence examples.
Bid Information: The Purchasing Office conducted a formal bid #SA003728, which opened on October 28, 2010. Four companies responded: PerkinElmer Health Sciences, Inc. (WHT), Varian, Inc. (PHC), Thermo Electron North American LLC (not contract compliant), and Mantua Chemical Consulting, Inc. (not contract compliant) with bid prices as follows:
PerkinElmer -$57,453.20 |
Thermo Electron NA LLC -$33,024.77 |
Mantua Chemical -$29,370.00 |
|
Varian -$28,172.00 |
|
The Division of Police recommends the bid submitted by PerkinElmer Health Sciences, Inc., as the most responsive, responsible and best bid meeting all specifications. PerkinElmer Health Sciences Inc., is the only vendor who met the bid specifications in the entirety. The three low bidders failed to conform to the specifications based upon the following information.
The following specifications were not met by Mantua Chemical Consulting, Thermo Electron North America, and Varian: 3.49: The spectrometer must utilize a rotary interferometer and require no scanning mirror dynamic alignment. Dynamically aligned and corner cube design interferometers are not acceptable.
The three low bidders all bid the dynamically aligned interferometers.
Specification 3.6.8 - The supplied computer shall have an Intel Pentium 4 processor (2.8 GHz or faster), with a minimum 1 GB RAM, DVD/RW/CD-RW Drive, 19" Flat Panel Color Monitor, and dual hard disk storage (minimum 80GB total). All three low bidders specified a 17" monitor.
Specification 3.6.13 - The system must include the following spectral libraries: Sadtler ATR of Controlled and Prescription Drugs (Bio-Rad Product Code 4479), Sadtler Database of Pharmaceuticals (Bio-Rad Product Code 4431), and the Georgia State Crime Lab database (Bio-Rad Product Code 4604). Each spectral library must be in the format that is compatible with the system being bid. The three low bidders did not include all of the specified libraries.
PerkinElmer is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No: 043361624, expires 3/2/2012
Emergency Designation: Emergency legislation is requested in order to expedite the purchase so the equipment may be placed in service for the Police Crime Lab as soon as possible.
FISCAL IMPACT: This legislation authorizes an expenditure of $57,453.20 for the purchase of a Fourier Transform Infrared Spectrometer for the Police Crime Lab from the Law Enforcement Drug Seizure Fund. There is no impact on the General Fund for this purchase.
Title
To authorize and direct the Finance and Management Director to enter into a contract for the purchase of a Fourier Transform Infrared Spectrometer (FTIR) from PerkinElmer Health Sciences, Inc. for the Division of Police, to authorize the expenditure of $57,453.20 from the Law Enforcement Seizure Fund; and to declare an emergency. ($57,453.20)
Body
WHEREAS, the Division of Police needs to purchase a Fourier Transform Infrared Spectrometer (FTIR) for the identification of controlled substances; and
WHEREAS, the Purchasing Office solicited formal bids (SA003728) for the purchase of a Fourier Transform Infrared Spectrometer; and
WHEREAS, PerkinElmer Health Sciences, Inc. was the lowest, most responsible, and responsive bid received meeting all specifications; and
WHEREAS, funding for this purchase is available in the Law Enforcement Seizure Funds; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase a Fourier Transform Infrared Spectrometer for the preservation of the public health, peace, property safety, welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into contract with PerkinElmer Health Sciences, Inc. for the purchase of a Fourier Transform Infrared Spectrometer (FTIR) for the Division of Police.
SECTION 2. That the expenditure of $57,453.20, or so much thereof as may be needed, be and the same is hereby authorized as follows:
| DIV 30-03 | FUND 219 | Sub Fund 016 | OCA 300988 | OBJ LEVEL (1) 06 | OBJ LEVEL (3) 6697
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves nor vetoes the same.