Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract for the Pedestrian Safety Improvements - Joyce Avenue-Denune to Agler project and to provide payment for construction administration and inspection services.
The work for which this project consists of the construction of sidewalks on the east and west sides of Joyce Avenue from Denune to Agler. Work includes concrete sidewalk, miscellaneous paving, grading, miscellaneous retaining wall and curb ramps, and other such work as may be necessary to complete the contract in accordance with the plans and specifications.
The estimated Notice to Proceed date is June 12, 2013. The project was let by the Office of Support Services through Vendor Services and Bid Express. Six bids were received on April 23, 2013, (six majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
G&G Cement Contractors $288,719.75 Columbus, Ohio Majority
Shelly and Sands, Inc. $318,490.42 Columbus, Ohio Majority
Newcomer Concrete Services $335,350.62 Norwalk, Ohio Majority
Columbus Asphalt Paving $341,930.22 Gahanna, Ohio Majority
Decker Construction Company $353,152.58 Columbus, Ohio Majority
George J. Igel & Co., Inc. $439,524.80 Columbus, Ohio Majority
Award is to be made to G&G Cement Contractors, LLC, as the lowest responsive and responsible and best bidder. The contract amount will be $288,719.75. The amount for construction administration and inspection services will be $34,646.37.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against G&G Cement Contractors, LLC.
2. CONTRACT COMPLIANCE
The contract compliance number for G&G Cement Contractors, LLC is 262560462 and expires on 4/17/14.
3. FISCAL IMPACT
Funds in the amount of $323,366.12 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service. A transfer of cash and authority is necessary for this project and will be reimbursed after the 2013 Bond Sale
4. EMERGENCY DESIGNATION
Emergency action is requested in order to provide for necessary bridge rehabilitation work at the earliest possible time to ensure the safety of the travelling public.
Title
To amend the 2013 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets & Highways Bond Fund; to authorize the Director of Public Service to enter into contract with G&G Cement Contractors, LLC for the Pedestrian Safety Improvements - Joyce Avenue-Denune to Agler project; to provide for the payment of construction administration and inspection services in connection with the project; to authorize the expenditure of up to $323,366.12 from the Streets and Highways Bond Fund; and to declare an emergency. ($323,366.12)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the Pedestrian Safety Improvements - Joyce Avenue-Denune to Agler project; and
WHEREAS, work on this project consists of the construction of sidewalks on the east and west sides of Joyce Avenue from Denune to Agler. Work includes concrete sidewalk, miscellaneous paving, grading, miscellaneous retaining wall and curb ramps; and
WHEREAS, G&G Cement Contractors, LLC will be awarded the contract for the Pedestrian Safety Improvements - Joyce Avenue-Denune to Agler project; and
WHEREAS, it is necessary to enter into contract with G&G Cement Contractors, LLC; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Mobility Options in that this project should proceed immediately for the construction of sidewalks to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 590955-100003 / Operation Safewalks - Joyce Ave. Phase I (Voted Carryover) / $764,829 / ($323,367) / $441,462
704 / 590105-100069 / Ped. Safety Imp - Joyce Ave - Denune to Agler (Voted Carryover) / $0 / $323,367 / $323,367
704 / 590105-100005 / Ped. Safety Imp - Sidewalk Program (Voted 2008) / $600,000 / $323,367 / $923,367
704 / 590105-100069 / Ped. Safety Imp - Joyce Ave - Denune to Agler (Voted 2008) / $450,000 / ($323,367) / $126,633
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590955-100003 / Operation Safewalks - Joyce Ave. Phase I / 06-6600 / 743955 / $323,366.12
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100069 / Ped. Safety Imp - Joyce Ave - Denune to Agler / 06-6600 / 740569 / $323,366.12
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with G&G Cement Contractors, LLC, 2849 Switzer Avenue, Columbus, Ohio, 43219, for the construction of the Pedestrian Safety Improvements - Joyce Avenue-Denune to Agler project in an amount up to $288,719.75 or so much thereof as may be needed, for the Division of Mobility Options in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for the necessary inspection costs associated with the project up to a maximum of be $34,646.37.
SECTION 4. That for the purpose of paying the cost of this contract and inspection, the sum of $323,366.12 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 590105-100069 / Ped. Safety Imp - Joyce Ave - Denune to Agler / 06-6631 / 740569 /$288,719.75
704 / 590105-100069 / Ped. Safety Imp - Joyce Ave - Denune to Agler / 06-6687 /740569 /$34,646.37
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.