Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management, on behalf of the Director of Public Service, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of two (2) Peterbilt / Heil 33-Yard Front End Loading, two (2) Peterbilt / Heil 42-Yard Front End Loading, and two (2) Peterbilt / Heil 32-Yard Rear End Loading, Compressed Natural Gas (CNG) Refuse Trucks. This purchase has been approved by the Division of Fleet Management.
The Department of Public Service, Division of Refuse Collection, uses front and rear loading refuse trucks in city-wide residential trash pick-up. The Department of Public Service and Fleet Management recognize the need to replace older trucks in its fleet beyond the useful service life of the vehicle. This purchase will replace six (6) refuse trucks that have reached the end of their useful service life
The following Purchase Agreement association requires approval by City Council in order for the Division to expend more than $100,000.00 in a fiscal year per City Code section 329.19(g):
Ohio Machinery Co. dba Ohio Peterbilt: Universal Term Contract Purchase Agreement PA005654, Ordinance 2623-2020, for Front End and Rear End Loading Refuse Trucks.
Ohio Machinery Co. dba Ohio Peterbilt is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Ohio machinery dba Ohio Peterbilt is CC006428 and expires 6/8/2024.
3. FISCAL IMPACT:
Funding is available, appropriated and budgeted within the Refuse Bond Fund, Fund 7703.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This expenditure is for an equipment purchase and is exempt from the MBE/WBE program.
5. EMERGENCY DESIGNATION
This ordinance is to be considered an emergency to meet the urgent need of replacing trucks that are currently unavailable due to mechanical repairs that are not cost effective or the vehicles are no longer operational. Also in the interest of saving time due to the elongated production and delivery times caused by supply chain disruption and heavy demand.
Title
To authorize the Director of the Department of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for Front End and Rear End Loading Refuse Trucks for the Division of Refuse Collection with Ohio Machinery Co. dba Ohio Peterbilt; to authorize the expenditure of up to $3,040,618.00 from the Refuse Bond Fund for these trucks; and to declare an emergency. ($3,040,618.00)
Body
WHEREAS, the Division of Refuse Collection needs to replace four front end loading, and two rear end loading refuse trucks that have reached the end of their useful life; and
WHEREAS, the Division of Fleet Management has approved replacing these vehicles; and
WHEREAS, it is necessary to authorize the expenditure of up to $3,040,618.00 from the Refuse Bond Fund, Fund 7703, to purchase these vehicles; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Service to authorize the Director of Finance and Management to associate all general budget reservations with the appropriate universal term contracts with Ohio Machinery Co. dba Ohio Peterbilt in accordance with the terms, conditions and specifications of the Universal Term Contract Purchase Agreement, which will be on file in the Purchasing Office; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Finance & Management to enter into contracts to purchase front and rear loading refuse trucks to replace trucks that are currently unavailable due to mechanical repairs that are not cost effective or the vehicles are no longer operational, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of Front and Rear Loading Refuse Trucks with Ohio machinery dba Ohio Peterbilt, for the Division of Refuse Collection.
SECTION 2. That the expenditure of $3,040,618.00, or so much thereof as may be needed, is hereby authorized in Fund 7703 (Refuse Bond Fund), Dept-Div 5902 (Division of Refuse Collection), P520001-100000 (59-02 Mechanized Collection Equipment), in Object Class 06 (Capital Outlay), per the account codes in the attachment to this ordinance.
SECTION 3. That City Council approves the purchase of more than $100,000.00 from an individual universal term contract established for the purchase of refuse trucks for the Division of Refuse Collection.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.