Explanation
Background:
This ordinance authorizes the Finance and Management Director to issue a purchase order to Statewide Ford Lincoln Mercury, Inc. for the purchase of twenty (20) fully equipped Crown Victoria Police Interceptors for the Division of Police. Formal bids were received by the Purchasing Office on April 19, 2007 for the purchase of marked police cruisers via SA002365. The Division of Police would like to use this bid for the purchase of twenty (20) police cruisers. In May 2007, City Council approved the purchase of 41 marked police cruisers at a total cost of $1,659,934, using funds from both the Safety Staffing Contingency Fund ($1,000,000) and the Fleet Management Division's 2007 General Fund vehicle allocation ($659,934). The City plans to take possession of these vehicles in September.
Additional Need: Due to the need to use various funding sources for this purchase, appropriations, new projects, and transfers will be needed.
Contract Compliance: Statewide Ford Lincoln Mercury, 34-1748921; expires 4/16/09
Emergency Designation: Emergency action is necessary so that the purchase order for these vehicles can be issued as soon as possible in order to take advantage of the manufacturer's current bid pricing which expires September 15, 2007. In addition, ordering these vehicles now will ensure their arrival in time for the anticipation of the 2008 Strike Force Initiative.
FISCAL IMPACT: Funding for this purchase will come from the Permanent Improvement Fund, Public Safety Initiative Fund, Photo Red Lights Fund, and the Special Income Tax Fund.
Title
To authorize the Finance and Management Director to establish a purchase order to purchase marked police cruisers for the Division of Police, to authorize the expenditure of $167,480.00 from General Permanent Improvements Fund, $85,000.00 from the Public Safety Initiative Fund, $336,000.00 from the Photo Red Light Fund and $100,000.00 from the Special Income Tax Fund, to appropriate and transfer within these funds; and to declare an emergency. ($688,480.00)
Body
WHEREAS, the Police Division needs to replace marked police cruisers, and
WHEREAS, funds are available in the General Permanent Improvement, Public Safety Initiative, Photo Red Light and Special Income Tax Funds, and
WHEREAS, the use of funds from the Special Income Tax Fund shall be considered a temporary measure and that the city shall use future proceeds from the Photo Red Light Fund to reimburse the Special Income Tax Fund,
WHEREAS, a formal advertisement for bids as solicited via SA002365CGW, and
WHEREAS, the Fleet Management Division and the Division of Police recommend acceptance of the lowest, best, and most responsive bid submitted by Statewide Ford Lincoln Mercury, Inc., and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Finance and Management Director to issue a purchase order for the purchase of marked police cruisers for the Division of Police thereby preserving the public peace, health, safety, and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to issue a purchase order to Statewide Ford Lincoln Mercury, Inc. for the purchase of twenty (20) marked police cruisers for the Division of Police in accordance with Solicitation SA002365CGW.
SECTION 2. That the City Auditor is hereby authorized to appropriate $167,480.00 within the unallocated balance of the Permanent Improvement Fund #748, Dept. No. 45-01, Project #748999, OCA 643114 to Object Level One - 06.
SECTION 3. That the City Auditor is hereby authorized to appropriate $85,000.00 within the Public Safety Initiative Fund #016 to the Division of Police, Division No. 30-03, OCA 300116, Object Level One - 06.
SECTION 4. That the City Auditor is authorized to appropriate $336,000.00 within Safety's Photo Red Light Fund #293, OCA 293001 to Object Level One - 06.
SECTION 5. That the City Auditor is authorized to appropriate $100,000.00 within the Special Income Tax Fund, Fund 430, OCA 430035 to the Division of Police 30-03, Department of Public Safety to Object Level One - 06.
SECTION 6. That future proceeds deposited into the Photo Red Light Fund #293 will be used to reimburse Fund 430.
SECTION 7. That funds be transferred within the Permanent Improvement Fund, fund 748 as follows:
From:
Object Level One - 06 | Dept. No. 45-01 | Project 748999| OCA # 643114| Amount $167,480.00
To:
Object Level One - 06 | Dept. No. 30-03 | Project 330035 | OCA # 748035 Amount $167,480.00
SECTION 8. That the expenditure of $688,480.00 or so much as thereof as may be needed for the purchase of marked police cruisers is hereby authorized from Fund 748, OCA 643114,Fund 016, OCA 300116, Fund 293, OCA 293001, and Fund 430, OCA 430035, Object Level One - 06, Object Level Three- 6650.
SECTION 9. That the City Auditor is authorized to make the necessary transfers between funds, and such funds are hereby appropriated, to carry out the purposes of this ordinance.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.