Explanation
BACKGROUND: This ordinance authorizes the option to purchase Pole Line Hardware for the Department of Public Utilities, Division of Power. The term of the proposed option contract will be through March 31, 2016 with the option to extend two additional one year periods, subject to mutual agreement of both parties, in accordance with formal bid solicitation SA005767. These items are used for new installations and for day-to-day maintenance projects. The Purchasing Office opened formal bids on March 3, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of the Columbus City Code (Solicitation SA005767). Sixty-two bids (62) were solicted. Seven bids were received (M1A:1, MAJ:66).
The Purchasing Office is recommending award of seven contracts to the lowest, responsive bidders:
Power Line Supply Company, CC#381783949, Expiration: 5/12/16, Est. expenditure $100,000.00
PEPCO-Professional Electric Products, Co.: CC#341018087, Expiration:11/24/16, Est. expenditure $30,000.00
The Loeb Electric Company, CC#314236750, Expiration: 8/13/2015, Est. expenditure $15,000.00
Technology Supply, Inc., CC#455496460, Expiration: 3/2/17, Est. expenditure $10,000.00
Wesco -Aurora Utility (Aurora #2) CC# 251723345, Expiration: 5/7/17, Est. expenditure $10,000.00
Wesco Distribution, Inc. (CityGate #1) CC#251723345, Expiration 5/7/17, Est. expenditure $1500.00
Spectrum Power Products, LLC, CC#260281058, Expiration: 06/11/2017, Est. expenditure $8,000.00
These companies are not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action pole line hardware will not be available and the efforts of the Department of Public Utilities, Division of Power to continue with pole line projects would be delayed and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the General Fund. The Department of Public Utilities will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into seven contracts (7) for the option to purchase Pole Line Hardware from Power Line Supply Company, PEPCO-Professional Electric Products Co., The Loeb Electric Company, Technology Supply Inc., Wesco -Aurora Utility (#2), Wesco Distribution Inc. (#1), Spectrum Power Products LLC; to authorize the expenditure of seven dollars to establish contracts from the General Fund; and to declare an emergency ($7.00).
Body
WHEREAS, the Department of Public Utilities, Division of Power has a need for Pole Line Hardware for new and maintenance projects and
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 3, 2015 and selected the lowest responsive, responsible and best bids; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices 2) providing effective option contracts for the Department of Public Utilities to efficiently maintain its supply chain and service to the public; and
WHEREAS, in order to ensure Pole Line Hardware is available and supplied as needed for the Department of Public Utilities to install and maintain pole lines and that its efforts will not be interrupted, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to enter into seven contracts for the option to purchase Pole Line Hardware thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contracts for the option to purchase Pole Line Hardware for the Department of Public Utilities for the term ending March 31, 2016 with the option to extend for two additional one year periods in accordance with Solicitation No. SA005767 as follows:
Power Line Supply Company. Items 1-6, 10-13, 16-18, 21-24, 26-28, 30-49, 51-56, 61-74, 76- 83, 86-88, 90-92, 94, 97-101, 103, 107-110, 112-115, 118, 120, 126-134, 136, 138-154, 156-162, 164-167, 170-181,189-207, 209-211, 214-223, 226, 229-230, 232-241, 243, 245, 247-253, 255-258, 260-261, 263-275, 277, 280-282, 292, 298-302, 305-309, and 313. Amount $1.00
PEPCO-Professional Electric Products, Co. Items: 25, 116, 119, 182-188, 224-225, 227-228, 231, 310, and 311, Amount: $1.00
The Loeb Electric Company. Items: 57- 60, 85, 102, 117, 121-125, 259, 262, and 304. $1.00
Technology Supply, Inc. Items: 50, 135, 163, 208, 276, 283-289, 291, and 303. Amount: $1.00
Wesco -Aurora Utility (Aurora #2). Items: 14-15, 84, 89, 93A, 95-96, 104-106, 111, and 242. Amount $1.00
Wesco Distribution, Inc. (CityGate #1) Items: 75, 212-213, 254, 279, 290, 293-296, and 297. Amount: $1.00
Spectrum Power Products, LLC, Items: 7-9, 19-20, 29, 137, 168-169, and 312. Amount $1.00.
SECTION 2. That the expenditure of $7.00 is hereby authorized from the General Fund; Organization Level 1: 45-01, Fund 10, Object Level 3: 2270, OCA: 450047, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.