Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to modify the professional engineering services contract with URS Corporation in connection with the Southerly Wastewater Treatment Plant Electrical System Upgrade project.
The primary purpose of this modification is to provide funding for the planned construction management and inspection services that were requested in the original procurement for this contract. It is also necessary to provide funding for the additional professional engineering services that were required to rebid the project. The Department received bids that were substantially over the estimated cost, and it was determined necessary to amend the plans and specifications in order to address contractor's concerns and budgetary considerations.
2. PROFESSIONAL ENGINEERING SERVICES CONTRACT MODIFICATION:
The Division of Sewerage and Drainage has determined that these services cannot be performed by city personnel at this time, and has planned for the procurement of these services on a routine basis. The potential need for the additional work was foreseen and so stated in the original contracts' procurement and subsequent legislative request. This additional work is a direct, logical extension of the work included in the contract and is required immediately. It is not deemed either feasible or reasonable to suspend work with the entities currently under contract and undertake continuation of the work under a new procurement. The cost of the modification is a continuation of the contractors' current pricing structure, as verified by City staff. The contract total, including this modification, is $1,082,128.00.
3. FISCAL IMPACT:
The Division of Sewerage and Drainage will be receiving financial assistance for this project through a loan from the Ohio Water Development Authority (OWDA). This legislation will also appropriate the proceeds of the loan that will fund these contract services. The Division has included an amendment within companion Ord. No. 0564-2005, that will provide the requisite budget authority for the cost of this contract and the construction contract services.
3. Emergency Designation:
The Division of Sewerage and Drainage is requesting City Council to designate this ordinance an emergency measure in order to allow for the immediate commencement of this work. This expediency is justified by the need for these professional services to proceed simultaneous with commencement of project construction. These services are essential to achieve a timely and successful construction of the Southerly Wastewater Treatment Plant Electrical System Upgrade project.
Title
To authorize the Director of Public Utilities to modify the professional engineering services contract with URS Corporation, in connection with the Southerly Wastewater Treatment Plant Electrical System Upgrade project; to authorize the appropriation and expenditure of $769,735.00 from the Ohio Water Pollution Control Loan Fund; and to declare an emergency. ($769,735.00)
Body
WHEREAS, Ordinance No. 1977-02, as passed on December 16, 2002 authorized the Director of Public Utilities to execute a professional engineering services agreement, identified as City Auditor's Contract No. EL003238, with URS Corporation in connection with the Southerly Wastewater Treatment Plant Electrical System Upgrade project; and
WHEREAS, an emergency exists in the usual daily operation of Division of Sewerage and Drainage, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to modify the aforementioned professional services contract in order to provide for services during construction pursuant to the timely and successful construction of these vital sanitary sewer treatment infrastructure improvements, for the immediate preservation of the public health, peace, property and safety; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the proceeds from the Ohio Water Development Authority Loan No. CS392466-01 are hereby appropriated to the Division of Sewerage and Drainage, within the Ohio Water Pollution Control Loan Fund No. 666| Southerly Wastewater Treatment Plant Electrical System Upgrade Project| Division 60-05| Project Account: 650346| Obj. Level 3: 6624| OCA Code 666346| Amount: $769,735.00.
Section 2. That the Director of Public Utilities be, and hereby is, authorized to modify the professional engineering services contract No. EL003238 with URS Corporation, 277 West Nationwide Boulevard, Columbus , Ohio 43215-2566; and to pay up to a maximum amount of $769,735.00 for construction management and inspection services and additional professional engineering required for the Southerly Wastewater Treatment Plant Electrical System Upgrade project, in accordance with the terms and conditions as shown in the contract modification on file in the offices of the General Engineering Section of the Division of Sewerage and Drainage.
Section 3. That the expenditure of $769,735.00, or as much thereof as may be needed, be and the same hereby is authorized from the Ohio Water Pollution Control Loan Fund No. 666, Division 60-05; within the Southerly Wastewater Treatment Plant Electrical System Upgrade project No. 650346, OCA Code No. 666346, Object Level Three No. 6624, for purposes of paying the cost of the contract modification referenced in Section 1 herein.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.