Explanation
Background: This ordinance authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contracts for services and repairs on behalf of the Fleet Management Division, in order to service and repair City vehicles. All related purchase orders for services and repairs will be issued from Universal Term Contracts previously established by the City of Columbus, Purchasing Office per the attached list.
During 2026, the Fleet Management Division is budgeted to spend $1,570,000.00 for services and repairs to aide in the repair and upkeep of City-owned vehicles. This will keep the City's fleet of approximately 6,000 vehicles in operation. The Department of Finance and Management Fleet Division has been steadily dealing with an increased number of city vehicles to service as well as the rising cost of services, materials and repairs.
Fiscal Impact: This ordinance authorizes an expenditure of $1,000,000.00 from the Fleet Management Operating Fund from previously established Universal Term Contracts for services and repairs related to City vehicles.
$383,590.12 (76.72% of the $500,000.00 the Fleet Management Division has already expended in 2026) has been spent since March 19th of 2026.
$1,570,000.00 was expended in 2025 for services and repairs for the Fleet Management Division to keep the City's vehicle fleet in operation.
$925,000.00 was expended in 2024 for services and repairs for the Fleet Management Division to keep the City's vehicle fleet in operation
Emergency Justification: Emergency legislation is required to ensure uninterrupted services and repairs for automotive upkeep, thereby keeping City owned vehicles in operation, including Police, Fire and Refuse Collection vehicles.
Title
To authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement and to establish related purchase orders for automotive repair services for the Fleet Management Division; to authorize the expenditure of $1,000,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($1,000,000.00)
Body
WHEREAS, various Universal Term Contracts (UTC) have been established through the formal competitive bidding process of the Purchasing Office for services and repairs; and
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase services and repairs for motorized equipment and vehicles operated by the City; and
WHEREAS, it is necessary to authorize the expenditure of $1,000,000.00 from the Fleet Management Operating Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Director to issue various purchase orders for services and repairs, allowing for timely maintenance, repair, and general upkeep of approximately 6,000 City vehicles; thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to associate all General Budget Reservations resulting from this ordinance and to establish purchase orders with the appropriate Universal Term Contract Purchase Agreement, per the terms and conditions of all Universal Term Contracts for services and repairs.
Current vendors are on the attached Principal Party List.
SECTION 2. That the expenditure of $1,000,000.00 or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized in Fund 5200 Fleet Management Operating Fund in object class 03 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Finance and Management Director is hereby authorized to issue purchase orders and establish contracts for services and repairs with various vendors on behalf of the Fleet Management Division to ensure no disruptions to operations and to establish Auditor's Certificates for the same.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten (10) days after passage if the Mayor neither approves nor vetoes the same.