Explanation
Background:
- This ordinance will authorize a modification to Contract No. EL005819 for additional services related to the Park Lighting Improvements Project, and authorize the transfer of funds within the Voted 1999/2004 Parks and Recreation Bond Fund.
- Amount of additional funds to be expended is $36,000.00. The original contract cost was $20,000.00; the total modified cost is $56,000.00.
- Advanced Engineering Consultants is currently under contract to provide professional services related to park lighting improvements. Additional fees are due to a revised design plan and additional park locations added to the project. Additional services include design development, site analysis, construction documents, and construction administration.
- The Contract Compliance Number for Advanced Engineering Consultants is #31-1612308.
- Emergency legislation is requested to allow bid documents to be prepared in time for fall bidding.
Fiscal Impact:
- $17,072.02 is being transferred within the Parks and Recreation Voted 1999/2004 Bond Fund as outlined in Section 2.
- $36,000.00 is required and budgeted in the Voted 1999/2004 Parks and Recreation Bond Fund to meet the financial obligation of this contract modification.
Title
To authorize and direct the Director of Recreation and Parks to modify the contract with Advanced Engineering Consultants, for additional services in conjunction with the Park Lighting Improvements Project, to authorize the transfer of $17,072.02 within the Voted 1999/2004 Parks and Recreation Bond Fund, to authorize an expenditure of $36,000.00 from the Voted 1995/2004 Parks and Recreation Bond Fund, and to declare an emergency. ($36,000.00)
Body
WHEREAS, it is necessary to modify the contract with Advanced Engineering Consultants, for additional services in conjunction with the Park Lighting Improvements Project,; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to modify said contract to allow bid documents to be prepared in time for fall bidding; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to modify Contract No. EL005819 with Advanced Engineering Consultants, for additional services in conjunction with the Park Lighting Improvements Project, in accordance with plans and specifications on file in the Recreation and Parks Department.
Section 2. That the transfer of $17,072.02 be authorized as follows:
FROM: Fund No. 702, Dept. 51-01, Northland Improvements, Project No. 510321, OCA Code 644526, Object Level 3 6621
TO: Fund No. 702, Dept. 51-01, Park and Playground, Project No. 510017, OCA Code 644526, Object Level 3 6681
Section 3. That the expenditure of $36,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Voted 1999/2004 Recreation and Parks Bond Fund No. 702, Dept. No. 51-01, as follows, to pay the cost thereof.
Fund Type Project No. Project Name Object Level 3 OCA Code Amount
Cap. Proj. 510017 Park & Playground 6681 644526 $17,072.02
Cap. Proj. 510323 Reservoir Pk. Imp. 6681 644526 $18,927.98
Section 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.