Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the construction contract with Trucco Construction Co., Inc. for the Nationwide Boulevard Transmission Main Improvements Project, for the Division of Water, Contract No. 1198.
Work under the original contract consisted of upgrading water lines, fire hydrants, and utility pole and electrical facility relocation on Nationwide Boulevard from Huntington Park west to the Olentangy River.
Modification No. 1 (current) is needed to increase the contract as during construction the amount of ground water encountered was significantly higher than was anticipated, which caused the trench to undermine creating additional work to restore the excavation. Furthermore, various utility lines, manholes and water mains were located in areas that confilicted with drawings. Work will also include additional pavement and restoration work.
1.1 Amount of additional funds to be expended: $175,000.00
Original Contract Amount: $2,172,937.03 (EL014275)
Modification No. 1 (current): $ 175,000.00
Total (Orig. + Mods. 1-2) $2,347,937.03
1.2. Reasons additional goods/services could not be foreseen:
A significant amount of unforeseen groundwater caused the trench to undermine which created additional required work to restore the excavation. Furthermore, various utility lines, manholes and water mains were located in areas that confilicted with drawings. Work will also include additional pavement and restoration work.
1.3. Reason other procurement processes are not used:
The additional work requiring the modification was relevant to the contract and was the most cost efficient and feasible way to address the issues. This work had to be completed in order for the current contract to continue.
1.4. How cost of modification was determined:
Actual costs to perform the work were submitted by the contractor plus additional contingency to complete the project.
2. CONTRACT COMPLIANCE INFO: 31-1293605, expires 6/12/14, Majority
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Trucco Construction Co., Inc.
3. EMERGENCY DESIGNATION: Emergency legislation is being requested so that there is not a delay in the project and payment to the contractor.
4. FISCAL IMPACT: A transfer of funds as indicated in SECTION 3 will be necessary as well as an amendment to the 2014 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify the construction contract with Trucco Construction Co., Inc., in the amount of $175,000.00, for the Nationwide Boulevard Transmission Main Improvements Project; to authorize a transfer and expenditure up to $175,000.00 within various Division of Water funds; to amend the 2014 Capital Improvements Budget; and to declare an emergency. ($175,000.00)
Body
WHEREAS, Contract No. EL014275 with Trucco Construction Co., Inc. was authorized by Ordinance No. 0720-2013, passed April 15, 2013, was executed on April 16, 2013, and approved by the City Attorney on April 26, 2013, for the Nationwide Boulevard Transmission Main Improvements Project; and
WHEREAS, Modification No. 1 is needed to pay for additional control of unexpected groundwater found during construction;
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a modification to the construction contract for the Nationwide Boulevard Transmission Main Improvements Project; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within various Division of Water funds; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Water, in that it is immediately necessary to authorize the Director of Public Utilities to modify and increase the construction contract with Trucco Construction Co., Inc., for the Nationwide Boulevard Transmission Main Improvements Project, in an emergency manner in order to pay the contractor in a timely manner since repairs had to be performed expeditiously; for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase Contract No. EL014275 with Trucco Construction Co., Inc. for the Nationwide Boulevard Transmission Main Improvements Project in the amount of $175,000.00.
SECTION 2. That this agreement modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That the City Auditor is hereby authorized and directed to appropriate the following:
Division: Water
Dept./Div. No.: 60-09
OL3: 6629
Fund No. | Fund Name | Project No. | Project Name | OCA | Amount
610 | Water Super Build America Bonds Fund | 610999-100000 (carryover) | Unallocated Balance Fund 610 | 610999 | $2,091.58 (balance as of 4/28/14)
608 | Water Permanent Improvements Fund | 608999-100000 (carryover) | Unallocated Balance Fund 608 | 608999 | $35,073.00 (balance as of 4/28/14)
SECTION 4. That the City Auditor is hereby authorized to transfer $175,000.00 within the Department of Public Utilities, Division of Water, Dept/Div. No. 60-09, Object Level Three 6629, as indicated on Attachment "1030-2014 Transfers".
SECTION 5. That the 2014 Capital Improvements Budget is hereby amended as indicated on Attachment "1030-2014 Transfers".
SECTION 6. That an expenditure up to $175,000.00 is hereby authorized for the Nationwide Boulevard Transmission Main Improvements Project within Division 60-09, Project No. 690531-100000 (carryover), OCA Code, Object Level Three 6623, as indicated below:
Fund No. | Fund Name | OCA | Amount
609 | Water Build America Bonds Fund | 609531 | $130,400.02
610 | Water Super Build America Bonds Fund | 610531 | $5,780.58
608 | Water Permanent Improvements Fund | 608531 | $35,073.00
606 | Water Works Enlargement Voted Bonds Fund | 606531 | $3,746.40
SECTION 7. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.