Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a planned modification to the 2020 - 2022 Construction Administration and Inspection Services agreement with H. R. Gray & Associates Inc. for the following Division of Sewers & Drains/Stormwater Section, projects:
• Lehnert Farms/Bolton Field Storm Improvements Project, CIP No. 610788-100000; Planning Area = 99 - Citywide; $255,437.69
1.1. Amount of additional funds to be expended: $255,437.69
Original Agreement Amount: $ 167,845.34 (PO228237, PO228238, PO228239)
Modification 1: $ 979,361.67 (PO 235282)
Modification 2: $ 711,543.64 (PO still pending)
Modification 3 (current): $ 255,437.69
Total (Orig. + Mod. 1, 2 &3) $2,114,188.34
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2020 - 2022 and modifications were anticipated and explained in the original legislation under Ordinance No. 0787-2020.
1.3. Reason other procurement processes are not used:
This is a multi-year contract that will be modified as required to provide construction administration and inspection services for construction projects that bid during the three year (2020-2022) time frame.
1.4. How cost of modification was determined:
The cost of Modification No. 3 was determined by negotiations between H.R. Gray & Associates and the Division of Sewers & Drains/Stormwater Section.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
Division of Sewerage and Drainage projects include rehabilitation of existing sewers, repair to existing sewers, construction of new sewers, and construction of green
infrastructure. The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and
waterways. Other projects provide improvement to existing storm infrastructure to mitigate drainage/flooding issues.
3.0 FUTURE MODIFICATION(S): The Department anticipates requesting additional future modifications to this contract as new construction projects begin during 2020, 2021, and 2022.
4.0. CONTRACT COMPLIANCE INFO: 31-1050479 | Exp. 6/26/21 | MAJ | DAX #4640
5.0 FISCAL IMPACT: A transfer within the Storm Sewer Bonds Fund - Fund No. 6204 is necessary as well as an amendment to the 2019 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify and increase the 2020 - 2022 Construction Administration and Inspection Services agreement with H. R. Gray & Associates, Inc. for one Division of Sewerage & Drainage/Stormwater Section projects; to authorize transfers and expenditures up to $255,437.69 within the Storm Sewer Bonds Fund; and to amend the 2019 Capital Improvements Budget. ($255,437.69)
Body
WHEREAS, Contract No’s PO228237, PO228238, PO228239 were authorized by Ordinance No. 0787-2020, passed May 4, 2020, executed on June 4, 2020, and approved by the City Attorney on June 9, 2020, to provide Construction Administration and Inspection Services with H.R. Gray & Associates, Inc., for the following projects: Division of Sewerage and Drainage, Stormwater Section’s Holton Park and Eureka Avenue Green Infrastructure Improvements Project; Division of Sewerage and Drainage’s CA-CI for General Construction Projects; and Division of Water’s CA-CI for General Construction Projects; and
WHEREAS, Modification No. 1 (PO235282) under Ordinance No. 1215-2020, passed June 15, 2020 for Construction Administration and Inspection Services for the Division of Sewerage and Drainage’s Roof Redirection - Blenheim Glencoe Areas 1 and 2 Projects; and
WHEREAS, Modification No. 2 (Contract No. pending) was needed to fund the Construction Administration and Inspection Services for the Division of Water’s Rinehart Public Utilities Complex Water Service Improvements and 910 Dublin Rd. Curb Repair Project and the Harrington Court Area Water Line Improvements Project; and
WHEREAS, Modification No. 3 (current) is needed to fund the Construction Administration and Inspection Services for the Division of Sewers & Drain’s (Stormwater Section) Lehnert Farms/Bolton Field Storm Improvements Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to modify and increase the 2020 - 2022 Construction Administration and Inspection Services agreement with H.R. Gray & Associates, Inc. for the following Division of Sewers & Drains/Stormwater Section projects: Lehnert Farms/Bolton Field Storm Improvements Project; and
WHEREAS, it is necessary to authorize transfers and expenditures up to $255,437.69 within the Storm Sewer Bonds Fund; and
WHEREAS, it is necessary to amend the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewers & Drains/Stormwater Section, Department of Public Utilities, to authorize the Director to modify and increase the 2020 - 2022 Construction Administration and Inspection Services Agreement with H. R. Gray & Associates, Inc. for one Division of Sewerage & Drainage/Stormwater Section projects, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase the 2020 - 2022 Construction Administration and Inspection Services agreement with H. R. Gray & Associates, Inc. (FID #31-1050479), 3770 Ridge Mill Drive, Columbus, OH 43026; for one Division of Sewerage & Drainage/Stormwater Section project; in accordance with the terms and conditions as shown in the contracts on file with the Department of Public Utilities.
SECTION 2. That this modification is in compliance with Chapter 329 of Columbus City Codes.
SECTION 3. That the transfer of $255,437.69 or so much thereof as may be needed, is hereby authorized in Fund No. 6204 - Storm Sewer Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $255,437.69 or so much thereof as may be needed, is hereby authorized in Fund No. 6204 - Storm Sewer Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the 2019 Capital Improvements Budget is hereby amended in Fund 6204 - Storm, per the accounting codes in the attachment to this ordinance.
Project ID | Project Name | Current Authority | Revised Authority | Change
P611800-100000 | Southerly Stormwater and Floodplain Imprvs | $352,000 | $96,562 | -$255,438
P610788-100000 | Lehnert Farms/Bolton Field Storm Impvs | $0 | $255,438 | +$255,438
SECTION 6. That said engineering company, H. R. Gray & Associates Inc. shall conduct the work to the satisfaction of the Director of Public Utilities, the respective Administrators of the Division of Water, Division of Power, and Division of Sewerage and Drainage.
SECTION 7. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.