Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with American Structurepoint, Inc. in the amount of $244,148.71, for professional engineering services for the Regina Avenue Area Water Line Improvement Project, for the Division of Power and Water.
The purpose of this project is to construct necessary improvements to the water distribution system in the Regina Avenue Area. The improvements identified in the scope of work will replace or rehabilitate mains that have high break histories and require frequent maintenance. This project encompasses portions of 12 streets including Regina Avenue, Regina Court, St. Patrick Road, St. Joseph Avenue, Warren Avenue, Bronwyn Avenue, Vanderberg Avenue, Kreber Avenue, Symington Avenue, Spaatz Avenue, Hodges Drive and Eureka Avenue for a total of approximately 14,000 linear feet of 6-inch and 8-inch diameter water lines. The duration of the design phase for this project is approximately 12 months.
The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
2. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals." Requests for Proposals (RFP's) were received on May 18, 2012 from American Structurepoint, MS Consultants, and W.E. Stilson Consulting Group.
An evaluation committee reviewed the proposals and scored them based on the criteria stated in the Code. Based on the evaluation of the proposals submitted, the Director of Public Utilities requests award of the project to American Structurepoint, Inc.
The Contract Compliance Number for American Structure Point, Inc. is 35-1127317 (expires 11/18/13, MAJ). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against American Structurepoint, Inc.
3. FISCAL IMPACT: Funds for this project are included within the Water General Obligation Bond Fund (Fund 606).
Title
To authorize the Director of Public Utilities to enter into an agreement with American Structurepoint, Inc. for professional engineering services for the Regina Avenue Area Water Line Improvements; and to authorize an expenditure up to $244,148.71 from the Water General Obligation Bond Fund; for the Division of Power and Water, and to amend the 2012 Capital Improvements Budget. ($244,148.71)
Body
WHEREAS, three technical proposals for professional engineering services for the Regina Avenue Area Water Line Improvements Project were received on May 18, 2012; and
WHEREAS, American Structurepoint, Inc. was the firm selected to perform the design services for this project based on criteria set forth in Columbus City Codes; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water General Obligation Bond Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvements Budget for the purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into an agreement with American Structurepoint, Inc. for professional engineering services for the Regina Avenue Area Water Line Improvements Project, for the preservation of the public health, peace, property and safety;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into an agreement for professional engineering services for the Regina Avenue Area Water Line Improvements Project, with American Structurepoint, Inc., 2550 Corporate Exchange Drive, Suite 300; in the amount of $244,148.71; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $244,148.71 within the Division of Power and Water, Dept/Div. No. 60-09, Water General Obligation Bond Fund, Fund No. 606, Object Level One 06, Object Level Three 6677, as follows:
Fund No. | Project No. | Project Name | OCA Code | change
606 | 690501-100000 | Hague Ave 24" Water Main | 665010 | -$244,148.71
606 | 690236-100052 | Regina Ave Area WL Imps | 663652 | +$244,148.71
SECTION 3. That the 2012 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | change
606 | 690501-100000 | Hague Ave 24" Water Main | $275,000 | $30,851 | -$244,149
606 | 690236-100052 | Regina Ave Area WL Imps | $0 | $244,149 | +$244,149
SECTION 4. That the expenditure of $244,148.71 is hereby authorized for the Regina Avenue Area Water Line Improvements Project within the Water General Obligation Bond Fund, Fund No. 606, Division 60-09, Project No. 690236-100052, OCA Code 663652, Object Level Three 6677.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.