Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue a purchase order with Keen's Body Shop for automotive services. Formal competitive bids were taken by the Purchasing Office and a Universal Term Contract is in place for these services. These services are for auto body repair to approximately 3,200 city vehicles.
EMERGENCY ACTION: Emergency action is requested to ensure an uninterrupted supply of vehicle service, thereby keeping City owned vehicles in operation, including police cruisers and refuse collection equipment.
FISCAL IMPACT: The Fleet Management Division's 2008 operating budget contains nearly $2.22 million for the purchase of automotive services. This legislation authorizes an expenditure of $100,000.00 with Keen's Body Shop to purchase automotive services. Ordinance 0097-2008 passed on February 11, 2008 authorized the expenditure of $1.45 million for parts. Approximately $4.5 million was expended for similar items in 2007 and $2.24 million for these items in 2006.
Keen's Body Shop Contract Compliance Number 31-0854439, expiration date 01/24/2010.
Title
To authorize the Finance and Management Director to issue a purchase order for Keen's Body Shop for automotive services for the Fleet Management Division per the terms and conditions of a Universal Term Contract; to authorize the expenditure of $100,000.00 from the Fleet Management Services Funds; and to declare an emergency. ($100,000.00)
Body
WHEREAS, a Universal Term Contract (UTC) for Keen's Body Shop has been established through the formal competitive bid process by the Purchasing Office; and
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase automotive services for motorized equipment; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to issue a purchase order for automotive body repair service for approximately 3,200 city vehicles, keeping them operating, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to issue a purchase order for Keen's Body Shop for the Fleet Management Division, per the terms and conditions of a Universal Term Contract, as follows:
Keen's Body Shop - FL003011
CC# 310854439 expires 1/24/10
Object Level Three 3373
Contract expires - 1/31/09
SECTION 2. That the sum of $100,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 2, is hereby authorized to be expended as follows:
Division: 45-05
Fund: 513
OCA Code: 451347
Object Level 1: 03
Object Level 3: 3373
Amount: $100,000.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.