Explanation
BACKGROUND: To modify and extend the existing contract for the option to rent Linens for the Public Safety Department, Fire Division, to and including November 30, 2010. The Universal Term Contract has a final one-year extension available, subject to mutual agreement and City Council approval. Formal bids were opened by the Purchasing Office on January 12, 2006. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Solicitation #SA001879). The following contract was established in accordance with bids received:
FL003038 with Buckeye Linen Service, 31-0999310.
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
1. Amount of additional funds: The estimated annual expenditure for the contract is $70,000.00. The Fire Division must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract, but requires City Council approval.
3. Reason other procurement processes not used: No better pricing, terms or conditions are expected by re-bidding at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: No funding is required to extend the option contract. The Fire Division must set aside their own funding for their estimated expenditures.
To keep interrupted supply of service to the City Agencies using the Universal Term Contract at a minimum, this ordinance is be submitted as an emergency.
Title
To authorize and direct the Finance and Management Director to modify and extend the contract for the Fire Division for the option to rent Linens with Buckeye Linen Service; and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bid; and
WHEREAS, the vendor has agreed to extend FL003038 at current prices to and including November 30, 2010, and it is in the best interest of the City to exercise this option; and
WHEREAS, in order to avoid an extended lapse in our ability to provide Linens to Fire Division employees at the Fire Houses, this is being submitted for approval as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Fire Division in that it is immediately necessary to extend FL003038 for an option to rent Linens for the Fire Division thereby preserving the public and Fire Division health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to modify and extend FL003038 with Buckeye Linen Service, to and including November 30, 2010.
SECTION 2. That this modification and extension is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.