Explanation
Ordinance No. 1817-2011, passed by City Council on November 23, 2011 authorized the Director of Finance and Management to enter into a Service Agreement with Lease Harbor LLC for the provision of web-based database management software, support, and related services for the administration of the City's real property and lease portfolio that provided for an initial one (1) year term and four (4) additional automatic one (1) year renewal terms each subject to the appropriation of funds by Columbus City Council and certification of funds availability by the City Auditor.
The rate, terms, and conditions of the renewals are the same as the initial term. This legislation authorizes the Finance and Management Director to expend funds for the first of four (4) one (1) year automatic renewal term from December 15, 2012 through December 14, 2013. The amount of this first one (1) year renewal of the Service Agreement is $23,000.00.
Lease Harbor LLC has Contract Compliance #36-4352999 with an expiration date of 09/28/2013.
Fiscal Impact: Funds were budgeted and are available within the Finance and Management 2012 General Fund Budget.
Title
To authorize the Finance Director to renew a Service Agreement with Lease Harbor, LLC for the provision of web-based database management software, support, and related services for the administration of the City's real property and lease portfolio; and to authorize the expenditure of $23,000.00 from the General Fund. ($23,000.00)
Body
WHEREAS, the Service Agreement with Lease Harbor, LLC for the provision of web-based database management software, support, and related services for the administration of the City's real property and lease portfolio was approved by Ordinance #1817-2011, passed by Columbus City Council on November 23, 2011; and
WHEREAS, the Service Agreement provided for an initial one (1) year term and four (4) additional automatic one (1) year renewal terms each renewal subject to the appropriation of funds by Columbus City Council and certification of funds availability by the City Auditor; and
WHEREAS, funds were budgeted and are available within the Finance and Management 2012 General Fund Budget for the first renewal term of the Service Agreement.
WHEREAS, it is necessary to authorize the expenditure of $23,000.00 for the first of four (4) one (1) year automatic renewal terms of the existing Service Agreement for the December 15, 2012 through December 14, 2013 renewal term ; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Managment is hereby authorized to renew a Service Agreement with Lease Harbor, LLC for the provision of a web-based database management software, support and related services for the administration of the City's real property and lease portfolio.
SECTION 2. That the expenditure of $23,000.00 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Finance and Management, Administrative Division, Division No. 45-51, Fund 010, OCA 450037, Object Level One 03, Object Level Three 3367.
SECTION 3. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial record. The City Auditor is authorized to make any changes to revise the funding source for any contract or contract modification associated with this ordinance.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.