Explanation
This ordinance authorizes the Director of the Department of Technology to enter into an agreement with OARnet /OSU, a local non-profit educational institute (servicing grades K-12, colleges, and universities) for continued fiber network and broadband access and related services. The original agreement was authorized by ordinance 0789-2007, which was passed on June 4, 2007. It was most recently authorized on June 25, 2018 with passage of ordinance 1681-2018.
With authorization of this agreement, OARnet will provide the City with upgraded internet service for one year, from March 2021 through February 2022, at a cost of $81,600.00. Included in this price is high-speed internet service and a 10-Gigabit port connection at the East and West Data Centers.
This ordinance also authorizes paying OARnet $18,400.00 for provision of internet service from July 2020 through February 2021. Purchase orders PO020166 and PO0131261 originally established for the above-noted past service, were canceled in error, and thus, payment has yet to be made for it.
Finally, this ordinance authorizes the total expenditure of $100,000.00 for the above-described services. The expenditure will be made from the 2021 operating budget, pending passage of ordinance number 2503-2020.
FISCAL IMPACT
The $81,600.00 for service from March 2021 through February 2022 is budgeted and available in the 2021-operating budget. The balance of $18,400.00, for payment for past service, is not expressly budgeted in the 2021 budget. However, the department anticipates that these costs can be absorbed without issue during the course of the 2021 fiscal year.
NOT-FOR-PROFIT CONTRACT INFORMATION
This agreement is being awarded under City Code section 329.30, which prescribes the method for contracting with not-for-profit organizations. DoT and OarNet negotiated the cost for provision of the above-described services, the costs for which are outlined in the attachment to this ordinance entitled “0558-2021 Quote-OARnet.” The services being authorized herein include upgraded internet service and continued broadband access which must be provided by an outside agency.
CONTRACT COMPLIANCE
Vendor: OARnet/OSU
CC#/F.I.D#: 31-6025986-105 (Non-Profit Organization) Expiration: NPO
DAX Vendor Acct. #: 005303
Title
To authorize the Director of the Department of Technology to enter into an agreement with OARnet/OSU for continued and upgraded internet access pursuant to City Code relating to not-for-profit organizations; and to authorize the expenditure of $100,000.00 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($100,000.00)
Body
WHEREAS, the city has a need for continued and upgraded internet and broadband service; and
WHEREAS, OARnet/OSU, a local non-profit educational institute (servicing grades K-12, colleges, and universities) provides these services; and
WHEREAS, the Department of Technology wishes to continue receiving these services from OARnet; and
WHEREAS, this ordinance authorizes entering into an agreement with OARnet/OSU under the provisions of City Code Section 329.30 for not-for-profit organizations for $100,000.00 to pay for the above-described services for a period of one year, from March 2021 through February 2022 and to pay for services received from July 2020 through February 2021, but for which purchase orders PO020166 and PO0131261 were inadvertently canceled; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to authorize the Director of Technology to enter into an agreement with OARnet/OSU, a local non-profit organization, for continued and upgraded internet and broadband service; Now Therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to enter into an agreement, pursuant to City Code provisions relating to for not-for-profit organizations, with OARnet/OSU for continued and upgraded internet and broadband service for the period of March 2021 through February 2022 and to pay for services received from July 2020 through February 2021, but for which purchase orders PO020166 and PO0131261 were inadvertently canceled.
SECTION 2. That the expenditure of $100,000.00, or so much thereof as may be necessary for the services outlined in SECTION 1, is hereby authorized from the Department of Technology, Information Services Division, Information Services Operating Fund, as follows in the attachment to this ordinance (see 0558-2021).
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of the Department of Technology, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this agreement is made and entered into in accordance with the not-for-profit service contract provisions of Chapter 329 of the Columbus City Code.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.