Title
Notice/Advertisement Title: City Council Records Commission Meeting Minutes
Contact Name: Monique Goins-Ransom
Contact Telephone Number: 614-645-0845
Contact Email Address: MLGOINS-RANSOM@COLUMBUS.GOV
Body CITY OF COLUMBUS
RECORDS COMMISSION
Meeting No. 3 - 2026
September 21, 2026
10:00 A.M.
- MINUTES -
ROLL CALL 10:02 A.M.
The City of Columbus Records Commission met on Monday, September 21, 2026, for Meeting No. 3-2026.
The following Records Commission members or their designees were present:
Melanie Crabill, Commission Chair, Mayor’s Office
Monroe, designee for the City Attorney
Mollie Petitti, designee for the City Auditor
Clerk Toya Johnson, Records Commission Secretary
Andrea Blevins, Citizen Representative
Also present:
Gaberial Anderson, Deputy Treasurer, Treasurer’s Office
Madison Kase, Treasurer’s Office
Jennifer Moore, Assistant Director, Department of Finance and Management
Alexander Fowler, City Attorney’s Office
Monique Goins-Ransom, Records Commission Coordinator
CALL TO ORDER
Ms. Crabill called the meeting to order.
APPROVAL OF MINUTES
Ms. Petitti noted that the May 18, 2026, minutes referred to former City Auditor Megan Kilgore. Ms. Crabill requested that the minutes be amended to reflect that Jacquelin Lewis became City Auditor on May 4, 2026.
A motion was made by Mr. Monroe and seconded by Ms. Blevins to approve the May 18, 2026, minutes as amended. The Clerk called the roll. The minutes were approved as amended.
OLD BUSINESS
Ms. Crabill stated that there were no items under Old Business from the May 18, 2026, meeting.
NEW BUSINESS
Ms. Crabill introduced Item #1. The Columbus City Council Clerk’s Office submitted an RC-2 amendment to its retention schedule. Copies of the full retention schedule are available upon request.
RC-2 item CLRK-27, Part-Petitions: Part-petitions are now scanned and maintained electronically. Council requested that the electronic copies be retained for the same six-year retention period as the original part-petitions.
Ms. Crabill asked if there were any questions or discussion. A motion was made by Mr. Monroe and seconded by Ms. Blevins to approve Item #1. The Clerk called the roll. Item #1 was approved as submitted.
Ms. Crabill introduced Item #2. The City Attorney’s Office submitted a new RC-2 schedule with numbering, sequence, and retention period changes. Copies of the full retention schedule and summary guide are available upon request.
Ms. Blevins asked Mr. Monroe whether the schedule reduced any existing retention periods. It was explained that the schedule was entirely new and included no reductions.
A motion was made by Ms. Petitti and seconded by Ms. Blevins to approve Item #2. The Clerk called the roll. Mr. Monroe abstained. Item #2 was approved as submitted.
Ms. Crabill introduced Item #3. The City Treasurer’s Office submitted a new RC-2 schedule with numbering, sequence, and retention period changes. Copies of the full retention schedule are available upon request.
Ms. Blevins asked Mr. Anderson whether the schedule included any reductions. It was explained that the schedule was entirely new and included no reductions. A motion was made by Clerk Johnson and seconded by Mr. Monroe to approve Item #3. The Clerk called the roll. Item #3 was approved as submitted.
OTHER BUSINESS
Ms. Crabill asked whether there was any other business. There was none.
The next Records Commission meeting will be held in the first quarter of 2027.
ADJOURNMENT 10:08 A.M.
A motion was made by Clerk Johnson and seconded by Ms. Blevins to adjourn the meeting. The Clerk called the roll, and the meeting was adjourned.