Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with U.S. Utility Contractor Company in the amount of $292,000; to encumber funds with the Transportation Division for prevailing wage coordination services in the amount of $500.00, for a legislative total of $292,500.00; in connection with the Harrisburg Pike 69 KV and 15 KV Circuit Relocation Project in support of an Ohio Department of Transportation (ODOT) Road Improvement Project.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened three bids on December 19, 2007. Bids were received from U.S. Utility Contractor Company - $292,000.00; Vaughn Industries - $399,250.00; and Quality Lines, Inc. - $525,000.00
The lowest and best bid was from U.S. Utility Contractor Company in the amount of $292,000.00. Their Contract Compliance Number is 34-1606689 (expires 3/2/08, F1). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Legislation Information Form.
3. Emergency Designation: It is requested that this Ordinance be handled in an emergency manner as construction needs to be completed by ODOT's May deadline, or charges may be incurred.
4. FISCAL IMPACT: This legislation includes a transfer of funds within the Voted Street Lighting and Electricity Distribution Improvements Fund and an amendment to the 2007 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a construction contract with U.S. Utility Contractor Company in the amount of $292,000.00 for the Harrisburg Pike 69 KV and 15 KV Relocation Project; to provide for Prevailing Wage coordination services to the Transportation Division in the amount of $500.00; for the Division of Power and Water (Power); to authorize the transfer of funds and an expenditure of $292,500.00 within the Voted Street Lighting and Electricity Distribution Improvements Fund, and to declare an emergency. ($292,500.00)
Body
WHEREAS, three bids for the Harrisburg Pike 69 KV and 15 KV Relocation Project were received and publicly opened in the offices of the Director of Public Utilities on December 19, 2007; and
WHEREAS, the lowest and best bid was from U.S. Utility Contractor Company in the amount of $292,000.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract and to encumber and expend funds to provide for payment of prevailing wage coordination services costs associated with the Harrisburg Pike 69 KV and 15 KV Relocation Project; and
WHEREAS, it is necessary to authorize an amendment to the 2007 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Voted Street Lighting and Electricity Distribution Improvements Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a construction contract for the Harrisburg Pike 69 KV and 15 KV Relocation Project, in an emergency manner so construction can be completed by ODOT's May deadline, for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Harrisburg Pike 69 KV and 15 KV Relocation Project with the lowest and best bidder, U.S. Utility Contractor Company; 3115 East 17th Avenue, Columbus, Ohio 43219; in the amount of $292,000; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water; to obtain the necessary prevailing wage coordination services from the Transportation Division and to pay up to a maximum amount of $500.00; for a legislative total of $292,500.00.
SECTION 2. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 3. That the City Auditor is hereby authorized to transfer $94,500 within the Division of Power and Water (Power), Dept/Div. No. 60-07, Voted Street Lighting and Electricity Distribution Improvements Fund, Fund No. 553, Object Level One 06, Object Level Three 6621, as follows:
Project No. | Project Name | OCA Code | change
670608 | Distribution System Improvements | 670608 | -$94,500
670771 | Harrisburg Pike 69 KV & 15 KV Relocation | 670771| +$94,500
SECTION 4. That the 2007 Capital Improvements Budget is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | change
670608 | Distribution System Improvements | $1,168,877| $1,074,377| -$94,500
670771 | Harrisburg Pike 69 KV & 15 KV Relocation | $198,000| $435,500| $530,000 | +$94,500
SECTION 5. That for the purpose of paying the cost of the contract, the following expenditure, or as much thereof as may be needed is hereby authorized as follows: Division of Power and Water (Power), Dept./Div. No. 60-07, Voted Street Lighting and Electricity Distribution Improvements Fund, Fund No. 553, Project 670771, Object Level One 06, Object Level Three 6621, Amount $292,500.00.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.