Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into a professional services contract with CESO, Inc. in the amount of up to $75,000.00 for the Pedestrian Safety Improvements - Chantry Drive Sidewalk project.
The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources for the design documents for constructing sidewalk along the north sides of Chantry Drive from Chantry Boulevard to Brice Road. Installation of the sidewalk will include curb ramps and drive approaches.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Pedestrian Safety Improvements - Chantry Drive Sidewalk contract. The project was formally advertised on the Vendor Services and Bonfire web sites from September 29, 2021, to October 20, 2021. The City received four (4) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on October 29, 2021. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
CESO Inc. Columbus, OH Majority
The Mannik & Smith Group Columbus, OH Majority
Ribway Engineering Group, Inc. Columbus, OH MBE
TEC Engineering, Inc. Columbus, OH WBE
CESO, Inc. received the highest score by the evaluation committee and will be awarded the Pedestrian Safety Improvements - Chantry Drive Sidewalk contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against CESO, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for CESO, Inc. is CC031591 and expires 11/12/2023.
3. FISCAL IMPACT
Funding for this contract is available within Fund 7472, the Brice Road TIF Fund. It is necessary to appropriate funds in Fund 7472 and then transfer the appropriation and cash between projects within Fund 7472 to align spending with the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to complete the project in a timely manner, to ensure the safety of the travelling public.
Title
To appropriate and transfer funds within the Brice Road TIF Fund; to authorize the Director of Public Service to enter into a professional services contract with CESO, Inc. for the Pedestrian Safety Improvements - Chantry Drive Sidewalk project; to authorize the expenditure of up to $75,000.00 from the Brice Road TIF Fund to pay for this contract; and to declare an emergency. ($75,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for the construction of sidewalk along the north sides of Chantry Drive from Chantry Boulevard to Brice Road.; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Pedestrian Safety Improvements - Chantry Drive Sidewalk project; and
WHEREAS, CESO, Inc. submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with CESO, Inc. for the provision of professional engineering consulting services described above in the amount of up to $75,000.00; and
WHEREAS, funds must be appropriated and transferred within the Brice Road TIF Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with CESO, Inc. in order to provide funding for the Pedestrian Safety Improvements - Chantry Drive Sidewalk so that construction on the sidewalk project can occur as soon as possible to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $75,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7472 (Brice Road TIF Fund), from Dept-Div 4402 (Economic Development), Project P472001-100000 (Brice Road TIF), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P590105-100469 (Pedestrian Safety Improvements - Chantry Drive Sidewalk), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2021, the sum of $75,000.00 is appropriated in Fund 7472 (Brice Road TIF Fund), Dept-Div 5912 (Design and Construction), Project P590105-100469 (Pedestrian Safety Improvements - Chantry Drive Sidewalk), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with CESO, Inc., located at 2800 Corporate Exchange Drive, Suite 400, Columbus, Ohio 43231, for the Pedestrian Safety Improvements - Chantry Drive Sidewalk project in an amount up to $75,000.00.
SECTION 4. That for the purposes stated herein, the expenditure of $75,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7472 (Brice Road TIF Fund), Dept-Div 5912 (Design and Construction), Project P590105-100469 (Pedestrian Safety Improvements - Chantry Drive Sidewalk), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.