Explanation
Background: The Public Service Department, Transportation Division, routinely contracts for street resurfacing as a means of renewing and prolonging the life of streets and highways. Street resurfacing improves rideability and reduces street maintenance expenses. This legislation authorizes the City to enter into a contract in an amount up to $4,228,288.82 for the Resurfacing 2008 Project 2 project and to pay construction inspection costs up to $427,962.00. This improvement consists of planing, asphalt overlay, concrete curb ramps, speed humps, a traffic circle and such other work as may be necessary to complete the contract in accordance with the plans and specifications. About 164 square feet of incidental sidewalk will be added, and 631 curb ramps will be constructed. The estimated Notice to Proceed date is June 16, 2008. This project has been given 150 days to complete the construction.
The project was let by the Transportation Division and was advertised in the City Bulletin, Dodge Reports, and by the Builders Exchange. Four (4) bids were received (4 majority, 0 minority) and tabulated on May 1, 2008 as follows:
Shelly and Sands, Inc. (low) $4,228,288.82
Strawser Paving Company $4,506,583.03
The Shelly Company $4,726,642.00
Decker Construction Company $4,733,168.98
Award is to be made to Shelly and Sands, Inc. c.c. #31-4351261 (expiring 2/19/10), as the lowest, best, most responsive and most responsible bidder.
Emergency action is requested to authorize this contract at the earliest possible time so that construction may begin on or around June 16, 2008.
Fiscal Impact: Funding for this project is budgeted and available within the Street and Highway G.O. Bond Fund and available unencumbered cash within the Local Transportation Improvement Fund as a result of completed projects for the Transportation Division for this work.
Title
To amend the 2008 CIB; to authorize the appropriation and transfer of funds within and between the Local Transportation Improvement Fund, the Street and Highway Improvement Fund and the Street and Highway G.O. Bond Fund; to authorize the expenditure of $4,656,250.82 from the Street and Highway G.O Bond Fund and the Street and Highway Improvement Fund; to authorize the Public Service Director to enter into a contract for the Transportation Division with Shelly and Sands, Inc. for construction of the Resurfacing 2008 Project 2 project for the Transportation Division; and to declare an emergency. ($4,656,250.82)
Body
WHEREAS, bids were received and tabulated on May 1, 2008, for the Resurfacing 2008 Project 2 project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, it is necessary to authorize the appropriation and transfer of funds for the project to proceed; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that the contract should be awarded immediately so that construction may begin on or around June 16, 2008, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2008 Capital Improvements Budget established within ordinance 0690-2008 be and hereby is amended to provide funding for this project as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
530020-100000 / Street Equipment (Carryover) / $3,010,754.00 (Carryover) / ($54,516.00) (Carryover) / $2,956,238.00 (Carryover)
590908-100000 / Leveraged Projects (Carryover) / $57,864.00 (Carryover) / ($57,864.00) (Carryover) / $0.00 (Carryover)
530282-100000 / Resurfacing (Carryover) / $9,325,072.00 (Carryover) / $112,380.00 (Carryover) / $9,437,452.00 (Carryover)
SECTION 2. To move cash between projects within Fund 704, the Streets & Highways G.O. Bond Fund as follows:
From:
Fund/Project / Project Name /OCA/OL3/Amount
704 / 530020 / Street Equipment / 644385 / 6600 / $54,515.16
704 / 590908 / Leveraged Projects / 644385 / 6600 / $57,864.00
To:
Fund/Project / Project Name /OCA/ OL3/Amount
704 / 530282 / Resurfacing / 644385 / 6600 / $112,379.16
SECTION 3. To move appropriation from Capital Outlay OL3 6600 to Transfer Out OL3 5501 within the following:
Fund / Fund Name / Grant# / Grant Name/ OCA Code/Amount
763/Local Transportation Impr./ Grant 563001 / Resurfacing Wheelchair Ramps / 563001 / $341,285.65
763/Local Transportation Impr./ Grant 563002 / Resurfacing Wheelchair Ramps / 563002 / $44,193.92
SECTION 4. That the interfund transfer of monies be authorized as follows:
From:
Fund / Fund Name / Grant# / Grant Name / OCA Code/OL3/Amount
763/ Local Transportation Impr. / Grant 563001 / Resurfacing Wheelchair Ramps / 563001 / 5501 / $341,285.65
763/ Local Transportation Impr. / Grant 563002 / Resurfacing Wheelchair Ramps / 563002 / 5501 / $44,193.92
To:
Fund / Project# / Project Name/ OCA Code/OL3/Amount
766 / Project 766999 / Unallocated Balance Fund 766 / 642728 / 0886 / $385,479.57
SECTION 5. That from the unappropriated balance in Fund 766, the Street and Highway Improvement Fund, and from all monies anticipated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2008, the sum of $385,479.57 be and hereby is appropriated to Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6600, as follows:
Fund / Project # / Project / OCA Code/ OL3 /Amount
766 / Project 766999 / Unallocated Balance Fund 766 / 642728 / 6600 / $385,479.57
SECTION 6. That the transfer of cash and appropriation between projects be authorized as follows:
From:
Fund / Project # / Project / OCA Code/ OL3 /Amount
766 / Project 766999 / Unallocated Balance Fund 766 / 642728 / 6600 / $385,479.57
To:
Fund / Project # / Project Name/ OCA Code/OL3/Amount
766 / Project 530161 / Roadway Improvements / 642728 / 6600 / $385,479.57
SECTION 7. That for the purpose of paying the cost of the contract and inspection, the sum of $4,656,250.82 or so much thereof as may be needed, is hereby authorized to be expended for the Transportation Division, Dept.-Div. 59-09 as follows:
Fund / Project # / Project Name/ OCA Code/OL3/Amount
704 / 530282 / Resurfacing / 644385 / 6631 / $4,220,771.25
704 / 530210 / Curb Replacement / 644385 / 6631 / $50,000.00
766 / 530161 / Roadway Improvements / 642728 / 6600 / $385,479.57
SECTION 8. That the Public service Director be and is hereby authorized to enter into a contract with Shelly and Sands P.O. Box 2469, 1515 Harmon Avenue, Columbus, Ohio 43216, for the construction of the Resurfacing 2008 Project 2 in the amount of $4,228,288.82, for the Transportation Division in accordance with the specifications and plans on file in the office of the Public Service Director, which are hereby approved; to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $427,962.00.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.