Explanation
Background: This ordinance authorizes the Finance and Management Director on behalf of the Facilities Management Division to enter into contract with All Around Access LLC for four (4) scissor lifts. These scissor lifts will be utilized by the Department of Finance, Facilities Management Division for various projects throughout the department.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Codes Chapter 329 relating to competitive bidding (RFQ033124). The RFQ closed on 07/23/2026. There were six (6) bidders and the award was given to the All Around Access LLC, was deemed the lowest, best, most responsive and responsible bidder.
Cincy Lift Truck & Battery Service response was the lowest bid overall, but the response was incomplete, they only provided a bid for two (2) of the four (4) items. Bids were not lowest individually. Advance Services Group was the lowest bid for Item 3, but was deemed non-responsive, as they did not submit requested documentation. The remaining bidders; Southeastern Equipment, CoreNet Tech, Valve Industries, and Alvi Brothers provided bids that were higher than All Around Access LLC. All Around Access LLC was the best bid evaluated by responses to bid specifications, length of warranty and available delivery date.:
Southeastern Equipment - $99,450.00
Advance Services Group - $92,280.00
Cincy Lift Truck & Battery Service - $40,424.00
CoreNet Tech LLC. - $102,306.76
All Around Access LLC. - $85,344.00
Valve Industries - $96,460.00
Alvi Brother LLC - $94,564.00
All Around Access LLC, Vendor# 018943
Fiscal Impact: This ordinance authorizes the expenditure of $85,344.00 from the General Permanent Improvement Fund (GPIF) 7748 with All Around Access LLC for four (4) scissor lifts.
Title
To authorize the Finance and Management Director on behalf of the Facilities Management Division to establish a purchase order with All Around Access LLC for four(4) scissor lifts; to authorize expenditure of $85,344.00 from the General Permanent Improvement Fund. ($85,344.00)
Body
WHEREAS, the Facilities Management Division has a need to purchase four (4) scissor lifts, for use by the Facilities Management Division; and
WHEREAS, the Department of Finance and Management Purchasing Department advertised and solicited formal bids pursuant to RFQ033124 and opened responses on July 23, 2026 and selected the lowest responsive, and responsible and best bidder, All Around Access LLC; and
WHEREAS, Cincy Lift Truck & Battery Service response was the lowest bid, but the response was incomplete, They only provided a bid for two (2) of the four (4) items. The remaining bidders; Southeastern Equipment, CoreNet Tech, Valve Industries, and Alvi Brothers provided bids that were higher than All Around Access LLC; and
WHEREAS, it is necessary to authorize an expenditure of $85,344.00 from the Facilities Management GPIF Fund; and NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Facilities Management Division, is hereby authorized to establish a purchase order for the acquisition of four (4) scissor lifts from All Around Access LLC for use by the Department of Finance, Facilities Management Division.
SECTION 2. That the expenditure of $85,344.00, or so much thereof as may be necessary, is hereby authorized and approved from the General Permanent Improvement Fund 7748 within project P450701-100000 in Object Class 06 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.