Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with Stantec Consulting Services, Inc., for professional engineering services for Clintonville/Northridge Stormwater System Improvements Project. The project includes the study, design and contruction of stormwater improvements Glencoe Road and Glenmont Avenue. Green infrastructure will developed in the right of way to assist in the mitigation of poor drainage within this area.
2. ENGINEERING CONTRACT AWARD: Stantec Consulting Services, Inc. was selected in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through Requests for Proposals". Twelve Requests for Cost Proposals (RFP's) were received and opened on November 4, 2011 from firms having the experience necessary to complete the project: Stantec Consulting Services, Inc., American Structure Point, Pomeroy & Associates, EMH&T, Korda/Nemeth, HDR, Strand, Dynotec, ME Companies, DLZ, CT Consultants and Moody/Nolan.
Upon review of the technical proposals, the bidders were ranked using criteria specified in City Code, and more specifically: proposal quality, competence to perform required work, project schedule, and local workforce. Based upon these criteria, Stantec Consulting Services, Inc. was selected as the highest-ranked bidder and chosen for this project. Their Contract Compliance Number is 11-2167170, expires 12/21/2013, majority.
3. FISCAL IMPACT: This legislation includes a transfer within the Storm Sewer Bonds Fund to provide sufficient funding for the project, as well as an amendment to the 2012 Capital Improvements Budget to provide sufficient budget authority.
Title
To authorize the Director of Public Utilities to enter into an agreement for professional engineering services with Stantec Consulting Services, Inc.; for the Clintonville/Northridge Stormwater System Improvements Project for the Division of Sewerage and Drainage; to authorize the transfer of $123,522.11 within the Storm Sewer Bond Fund; to amend the 2012 Capital Improvements Budget and to authorize the expenditure of $473,522.11 within the Storm Sewer Bond ($473,522.11).
Body
WHEREAS, Requests for Cost Proposals were received and opened on November 4, 2011 for engineering services for the Clintonville/Northridge Stormwater System Improvements Project; and
WHEREAS, Stantec Consulting Services, Inc., was selected based on the following criteria: proposal quality, competence to perform required work, project schedule, and local workforce; and
WHEREAS, it is necessary to transfer money within the Storm Sewer Bond Fund for the Clintonville/Northridge Stormwater System Improvements Project; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into an agreement for professional engineering services to mitigate poor drainage and other stormwater problems; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director of Public Utilities to enter into an agreement for professional engineering services, for the Clintonville/Northridge Stormwater System Improvements Project, for the preservation of the public health, peace, property, and safety; now therefore.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to execute an agreement with Stantec Consulting Services, Inc., 1500 Lakeshore Dr., Suite 100, Columbus, Ohio 43204, for the Division of Sewerage and Drainage, for professional engineering services in accordance with the terms and conditions on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer $123,522.11within the Storm Sewer Bonds Fund, Fund 685, Division of Sewerage and Drainage, Division 60-15, Object Level One 06, Object Level Three 6682, as follows:
TRANSFER FROM:
Project | OCA | Project Name | Amount
610037-100000 | 685037 | East Central Relief Storm Sewer | -$1,605.57
610749-100000 | 685749 | Canyon/Glenmont Avenue SSI | -$12,580.13
610769-100000 | 685769 | Moler Road SSI | -$63,015.63
610846-100000 | 685846 | Wisheimer Road SSI | -$2,004.12
610931-100000 | 685931 | Olde Orchard Area Drainage | -$34,728.04
610937-100000 | 685937 | Lockbourne Road Drainage Imp. | -$868.00
611004-100000 | 681004 | Huntington Park | -$8,720.62
TRANSFER TO:
Project | OCA | Project Name | Amount
610789-100000 | 685789 | Clintonville/Northridge SSI | +$123,522.11
SECTION 3. That the 2012 Capital Improvements Budget Ordinance No. 0368-2012 is hereby amended as follows, to provide sufficient budget authority for the execution of the engineering agreement stated herein:
Proj. No. | Proj. Name | Current Authority | Revised Authority | (Amount of Change)
610037-100000 | East Central Relief Storm Sewer | $1,606 | $0 | -$1,606
610749-100000 | Canyon/Glenmont Avenue SSI | $12,581 | $0 | -$12,581
610769-100000 | Moler Road SSI | $97,233 | $34,217 | -$63,016
610846-100000 | West Fifth Ave. Underpass | $2,005 | $0 | -$2,005
610931-100000 | Olde Orchard Area Drainage | $34,729 | $0 | -$34,729
610937-100000 | Lockbourne Road Drainage Imp. | $868 | $0 | -$868
611004-100000 | Huntington Park | $8,721 | $0 | -$8,721
610789-100000 | Clintonville/Northridge SSI | $350,000 | $473,526 | +$123,526
SECTION 4. That for the purpose of paying the cost of the professional engineering services contract, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized as follows: Division 60-15, Fund 685, Project 610789, Object Level One 06, Object Level Three 6682, OCA Code 685789, Amount $473,522.11.
SECTION 5. That the said engineering firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.