Explanation
Ordinance 2254-2004, passed by City Council on March 28, 2005, authorized a $829,191.00 contract with Complete General Construction Company for construction of the Third Street Resurfacing (FRA-23D-3.22) project for the Transportation Division. This project includes milling the existing pavement, overlaying with new asphalt, replacing localized curb and renovating sidewalk on Third Street between the Nationwide Boulevard bridge and Livingston Avenue. The project also includes resurfacing the Grant Avenue, Third Street, High Street and Front Street bridge decks over IR-70; bridge deck renovations include milling, patching deteriorated concrete sections and resurfacing.
This ordinance is to modify and increase the existing contract by $130,849.70 to add the Fourth Street bridge over IR-70 and account for other contract overruns and under runs. Prices were obtained through negotiations with Complete General Construction Company using past project prices for new items. The State of Ohio has committed to pay for the $80,849.70 portion of this contract modification that is attributable to inclusion of the Fourth Street bridge. This ordinance makes $60,000.00 available for potential unforeseen extras and add-ons, including $50,000.00 to the contractor and $10,000.00 for force account work that may be performed by the Electricity Division to replace underground street lighting conduit disturbed during the construction. Payment of these extra amounts to the contractor and/or the Electricity Division is not automatic and is subject to vigorous administrative scrutiny and approval processes. Obviously, if not needed the extra amounts will not be expended.
Complete General Construction Company's contract compliance number is 31-4366382 (expires March 1, 2008). This is the first contract modification. The total contract authorization including this modification is $960,040.70.
Fiscal Impact: The State of Ohio has committed to pay for one hundred percent (100%) of the $80,849.70 portion of this contract modification that represents inclusion of the Fourth Street bridge. The remainder of the modification amount, $60,000.00, is available within the General Roadway Street Improvement project in Fund 748, the General Permanent Improvement Fund. This ordinance appropriates funding in the General Permanent Improvement Fund, transfers it to the General Government Grant Fund, appropriates it there and authorizes the total $140,849.70 expenditure.
Emergency action is requested to provide for immediate modification of the construction contract so that the project can be completed in 2005.
Title
To appropriate $60,000.00 within the General Permanent Improvement Fund; to authorize the City Auditor to transfer $60,000.00 within and from this Fund to the General Government Grant Fund; to appropriate $140,849.70 within the General Government Grant Fund; to authorize the Public Service Director to modify and increase the existing contract with Complete General Construction Company for the Third Street Resurfacing project for the Transportation Division by $130,849.70; to authorize the Public Service Director to expend $10,000.00 or so much thereof as may be needed to pay project-related expenses to the Electricity Division; to authorize the expenditure of $140,849.70 or so much thereof as may be needed from the General Government Grant Fund and to declare an emergency. ($140,849.70)
Body
WHEREAS, Ordinance 2254-2004 passed by City Council on March 28, 2005 authorized a $829,191.00 contract with Complete General Construction Company for construction of the Third Street Resurfacing (FRA-23D-3.22) project for the Transportation Division; and
WHEREAS, the need exists to increase the existing contract by $130,849.70 to add the resurfacing of the Fourth Street bridge over IR-70 to this contract and account for potential unforeseen extras and add-ons; and
WHEREAS, this ordinance also authorizes the expenditure of up to and including $10,000.00 for project-related force account work performed by the Electricity Division; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is immediately necessary to modify and increase this contract so that the project can be completed in 2005; thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the sum of $60,000.00 be and hereby is appropriated from the unappropriated balance of Fund 748, the General Permanent Improvement Fund, and from all monies estimated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2005, to the Transportation Division, Department No. 59-09, Object Level One Code 06, Object Level Three Code 6600, OCA Code 537650 and Project 537650.
SECTION 2. That the monies appropriated in Section 1 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 3. That the City Auditor be and hereby is authorized to transfer $60,000.00 within Fund 748, the General Permanent Improvement Fund, Department No. 59-09, Transportation Division, as follows:
TRANSFER FROM:
project number / project / Object Level 01/03 Codes / OCA Code / amount
537650 / General Roadway Street Improvement / 06/6600 / 537650 / $60,000.00
Total Transfer From: $60,000.00
TRANSFER TO:
project number / project / Object Level 01/03 Codes / OCA Code / amount
537650 / General Roadway Street Improvement / 10/5501 / 537650 / $60,000.00
Total Transfer To: $60,000.00
SECTION 4. That the City Auditor be and hereby is authorized to transfer $60,000.00 between Funds as follows:
TRANSFER FROM:
fund / project number / project / Object Level 01/03 Codes / OCA Code / amount
537650 / General Roadway Street Improvement / 10/5501 / 537650 / $60,000.00
Total Transfer From: $60,000.00
TRANSFER TO:
fund / project number / project / Object Level 01/03 Codes / OCA Code / amount
220 / 595008 / Third Street Resurfacing / 80/0886 / 595008 / $60,000.00
Total Transfer To: $60,000.00
SECTION 5. That from the unappropriated monies in Fund 220, the General Government Grant Fund, and from the monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2005, the sum of $140,849.70 be and hereby is appropriated to Department No. 59-09, the Transportation Division, Object Level One Code 06, Object Level Three Code 6631, OCA Code 595008 and Grant 595008.
SECTION 6. That the monies appropriated in the foregoing Section 5 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 7. That the Public Service Director be and hereby is authorized to modify and increase contract EL005255 with Complete General Construction Company, 1221 East Fifth Avenue, Columbus, Ohio 43219 by $130,849.70 to add resurfacing the Fourth Street bridge over IR-70 to the contract and account for other contract overruns and under runs.
SECTION 8. That the Public Service Director be and hereby is authorized to expend $10,000.00 or so much thereof as may be needed to the Electricity Division for their project-related force account expenses.
SECTION 9. That to pay the cost of the aforementioned contract modification and possible expenditure to the Electricity Division, the expenditure of $140,849.70 or so much thereof as may be needed be and hereby is authorized from Fund 220, the General Government Grant Fund, Department No. 59-09, the Transportation Division, Object Level One Code 06, Object Level Three Code 6631, OCA Code 595008 and Grant 595008.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.