Explanation
Background:
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Gutknecht Construction to renovate and improve the existing pond at Westgate Park through the removal of silt and debris, re-grade the bottom of the pond, and the addition of aeration to the pond. All of the improvements are aimed at improving the water quality of this pond that is a popular fishing spot for the neighborhood. This project has received UIRF funding at the request of local residents and the community has been involved throughout the design process. Input on the project has been received by the Friends of Westgate Park, the Westgate Neighborhood Association, the Westgate Community Recreation Council, as well as other local residents. Additional improvements will include renovation of an existing memorial garden and the replacement of paths near the pond.
Fiscal Impact:
The costs for this project will be $465,000.00 with a contingency of $95,000.00 for a total of $560,000.00. The contingency has been increased to 20% in order to cover any unforeseen issues that cannot be determined until the pond has been drained for the repairs.
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may be completed between the previously scheduled events of Summer Jam in July 2014 and the Bean Dinner in June 2015.
Bids were advertised through Vendor Services, in accordance with City Code Chapter 329, on April 11th, 2014 and received by the Recreation and Parks Department on May 6th, 2014. Bids were received from the following companies:
Status Bid Amount
Gutknecht Construction MAJ $465,000
Righter Co. MAJ $497,900
After reviewing the proposals that were submitted, it was determined that Gutknecht Construction was the lowest, best, responsible and responsive bidder.
Principal Parties:
Vendor Name: Gutknecht Construction
Vendor Address: 2280 Citygate Drive, Columbus, OH 43219
Vendor Contact Name and Phone: Jeff Feinman 614-532-5410
Contract Compliance Number: 310935568
Contract Compliance Expiration Date: August 7, 2015
Number of Columbus Based Employees: 30+
Title
To authorize the City Auditor to transfer $560,000.00 within the Voted Recreation and Parks Bond Fund 702; to amend the 2014 Capital Improvement Budget Ordinance No. 0683-2014; to authorize and direct the Director of Recreation and Parks to enter into contract with Gutknecht Construction for the Westgate Park Pond Renovation project; to authorize the expenditure of $465,000.00 with a contingency of $95,000.00 for a total of $560,000.00 from the Recreation and Parks Voted Bond Fund 702; and to declare an emergency. ($560,000.00)
Body
WHEREAS, bids were advertised through Vendor Services, in accordance with City Code Chapter 329, on April 11, 2014 and received by the Recreation and Parks Department on May 6, 2014 and will be awarded to Gutknecht Construction; and
WHEREAS, funds are being moved to alternate projects within Recreation and Parks Voted Bond Fund 702 to establish correct funding locations for the Westgate Park Pond Renovation project; and
WHEREAS, the 2014 Capital Improvement Budget will be amended to reflect the fund transfer from projects within Recreation and Parks Voted Bond Fund 702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may be completed between two large, previously scheduled annual community events occurring in July 2014 and June 2015, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $560,000.00 within the Recreation and Parks Voted Bond Fund 702 for the projects listed below:
FROM:
Project OCA Code O.L. 3 Amount
510035-100060 (Barack Rec. Center) 735060 6621 $25,000.00
510035-100207 (Retreat at Turnberry) 735207 6621 $60,000.00
510035-100225 (Three Creeks Maint. Bldg. Imp.) 735225 6621 $175,000.00
510035-100226 (Three Creeks Smith Farm Barn) 735226 6621 $300,000.00
TO:
Project OCA Code O.L. 3 Amount
440006-100115 (P.A. 15 UIRF Improvements) 726115 6621 $300,000.00
510017-100422 (Westgate Park) 717422 6621 $260,000.00
SECTION 2. That the 2014 Capital Improvements Budget Ordinance 0683-2014 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 702; 510035-100060; Barack Rec. Center; $63,457 (Voted Carryover)
Fund 702; 510035-100207; Retreat at Turnberry; $60,000 (Voted Carryover)
Fund 702; 510035-100225; Three Creeks Maint. Bldg. Imp.; $175,000 (Voted Carryover)
Fund 702; 510035-100226; Three Creeks Smith Farm Barn; $300,000 (Voted Carryover)
Fund 702; 440006-100115; P.A. 15 UIRF Improvements; $0 (Voted Carryover)
Fund 702; 510017-100422; Westgate Park; $0 (Voted Carryover)
AMENDED TO:
Fund 702; 510035-100060; Barack Rec. Center; $38,457 (Voted Carryover)
Fund 702; 510035-100207; Retreat at Turnberry; $0 (Voted Carryover)
Fund 702; 510035-100225; Three Creeks Maint. Bldg. Imp.; $0 (Voted Carryover)
Fund 702; 510035-100226; Three Creeks Smith Farm Barn; $0 (Voted Carryover)
Fund 702; 440006-100115; P.A. 15 UIRF Improvements; $300,000 (Voted Carryover)
Fund 702; 510017-100422; Westgate Park; $260,000 (Voted Carryover)
SECTION 3. That the Director of Recreation and Parks is hereby authorized to enter into contract with Gutknecht Construction for the Westgate Park Pond Renovation project.
SECTION 4. That the expenditure of $560,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702, as follows:
Project OCA Code O.L. 3 Amount
440006-100115 (P.A. 15 UIRF Improvements) 726115 6621 $300,000.00
510017-100422 (Westgate Park) 717422 6621 $260,000.00
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.