Explanation
BACKGROUND: For the option to purchase Turnout Gear for the Division Fire, the largest user. The term of the proposed option contract will be two years from date of execution.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001156. Seventy-one (MAJ:65, MBE:4, FBE:2) bids were solicited; five (MAJ:5) bids received. There was one lower bid, however, the alternative that was bid did not meet the specifications for the materials or contruction as agreed upon between the Division of Fire, Safety Director's Office and the IAFF Local 67. Therefore, it is recommended that the award be made to the lowest responsive and responsible and best bidder, Total Fire Group/Morning Pride Mfg. L.L.C. This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Company |
Status |
CC Number |
Est. Annual Expenditure |
Total Fire Group/Morning Pride Mfg. L.L.C. |
MAJ |
31-1608763 |
$530,413.00 |
Since additional legislation will most likely be necessary for any division to purchase off this option contract, this ordinance is submitted as an emergency. Without this emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Division of Fire will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into a contract for an option to purchase Turnout Gear, with Total Fire Group/Morning Pride Mfg. L.L.C., to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on June 17, 2004 and selected the the lowest responsive and responsible and best bidder; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to avoid a lapse in our ability to provide necessary turnout gear for the safety of our firefighters, this is being submitted for approval as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract for an option to purchase Turnout Gear, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to enter into a contract for an option to purchase Turnout Gear in accordance with Solicitation No. SA001156 as follows:
Company |
Item(s) |
Amount |
Total Fire Group/Morning Pride Mfg. L.L.C. |
All |
$1.00 |
SECTION 2. That the expenditure of $1.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.