. .Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Ready Mix Concrete with Anderson Concrete Company and Decker Construction Company. The Division of Infrastructure Management is the primary user for delivered ready mix concrete. Concrete, mortar and sand are used for new construction, maintenance and repairs. The term of the proposed option contracts would be approximately two (2) years, expiring April 30, 2026 with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on May 10, 2024. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002726.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 relating to competitive bidding (Request for Quotation No. RFQ027565). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Anderson Concrete, CC#006044 expires 1/24/2024, Items # 1 -16, 18 & 20 -28, $1.00
Decker Construction, CC#004549 expires 11/3/2025 Item # 17, $1.00
Total Estimated Annual Expenditure: $250,000.00 Division of Infrastructure Management, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because this contract has expired and there are numerous projects throughout the City of Columbus that needs concrete, mortar and sand to be completed.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002726. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Ready Mix Concretes with Anderson Concrete and Decker Construction with; to authorize the expenditure of $2.00; and to declare an emergency. ($2.00).
Body
WHEREAS, the Ready Mix Concretes UTC will provide for the purchase of various types of ready mix concrete, mortar backfill, expansion joints and calcium chloride used throughout the City for small construction, maintenance and repair projects; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 10, 2024 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Division of Infrastructure Management as this contract has expired. The City of Columbus has numerous projects throughout the City that need ready mix concretes for completion. In that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase Ready Mix Concrete, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following two (2) Universal Term Contracts for the option to purchase Ready Mix Concretes in accordance with Request for Quotation RFQ027565 for a term of approximately two (2) years, expiring April 30, 2026 with the option to renew for one (1) additional year, as follows:
Anderson Concrete, Items # 1-16,18, & 20 -28, $1.00
Decker Construction, Items # 17, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002726 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.