City of Columbus - File #: 1640-2004

• File #: 1640-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/8/2004
• In control: Public Service & Transportation Committee
• On agenda: 10/25/2004
• Final action: 10/27/2004
• Title: To authorize and direct the Finance Director to issue a purchase order for credit card gasoline purchases for the Fleet Management Division, to authorize and direct the expenditure of $320,000.00 from the Fleet Maintenance Fund, and to declare an emergency. ($320,000.00)

Date	Ver.	Action By	Action	Result
10/27/2004	1	MAYOR	Signed
10/27/2004	1	CITY CLERK	Attest
10/25/2004	1	Columbus City Council	Approved	Pass
10/25/2004	1	COUNCIL PRESIDENT	Signed
10/13/2004	1	Service Drafter	Sent for Approval
10/13/2004	1	CITY ATTORNEY	Reviewed and Approved
10/13/2004	1	Service Drafter	Sent to Clerk's Office for Council
10/12/2004	1	ODI DIRECTOR	Reviewed and Approved
10/8/2004	1	EBOCO Reviewer	Reviewed and Approved
10/7/2004	1	Service Drafter	Sent for Approval
10/7/2004	1	Auditor Reviewer	Reviewed and Approved
10/7/2004	1	CITY AUDITOR	Reviewed and Approved
10/7/2004	1	Service Drafter	Sent for Approval
10/5/2004	1	Finance Reviewer	Reviewed and Approved
10/5/2004	1	FINANCE DIRECTOR	Reviewed and Approved
10/4/2004	1	Service Drafter	Sent for Approval
9/28/2004	1	Service Drafter	Sent for Approval
9/24/2004	1	Finance Reviewer	Reviewed and Disapproved
9/21/2004	1	Service Drafter	Sent for Approval
9/21/2004	1	SERVICE DIRECTOR	Reviewed and Approved
9/21/2004	1	Service Drafter	Sent for Approval
9/8/2004	1	Service Drafter	Sent for Approval
9/8/2004	1	Service Drafter	Sent for Approval

Explanation

Background:   This legislation authorizes and directs the Finance Director to issue a purchase order for credit card gasoline purchases,  for the Fleet Management Division.  Formal competitive bids were taken by the Purchasing office and Universal Term Contracts are in place for each of the items.

Fiscal Impact:  This legislation would authorize $320,000 for credit card gasoline purchases through November.  Credit card gasoline  expenditures were $1,831,493.74 from January 2004 - August 2004.  The 2004 budget included $1,936,743.00 for credit card purchases.   The actual average price Fleet has experienced for credit card fuel purchases has been $1.76 per gallon.  With the rising price of fuel, it is likely that more authority (in addition to this legislation) will be needed before then end of this year.

In 2003, a total of $2,159,905.30 was spent on credit card gasoline purchases.  In 2002, that amount was $2,036,600.00 .   Upon the approval of this ordinance, the Fleet Management Division will have legislated a total of $2,151,493.74 for the purchase of  Credit card gasoline.

Emergency action is requested in order to ensure an uninterrupted purchase of credit card fuel purchases from the UTC supplier.

Title

To authorize and direct the Finance Director to issue a purchase order for credit card gasoline purchases for the Fleet Management Division, to authorize and direct the expenditure of $320,000.00 from the Fleet Maintenance Fund, and to declare an emergency.  ($320,000.00)

Body

WHEREAS, a Universal Term Contract  (UTC) has been established through the formal competitive bid process, and

WHEREAS, the Fleet Management Division has a need to purchase credit card gasoline, and

WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that it is immediately necessary to issue a purchase order for credit card gasoline purchases to ensure an adequate fuel supply for the City's vehicle fleet thereby preserving the public health, peace, property, safety, and welfare, now, in which the emergency is set forth and defined in a preamble thereto therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1.  That the Finance Director is hereby authorized and directed to issue a purchase order for the Public Service Department, Fleet Management Division, per the terms and conditions of Universal Term Contract, as follows:

US Bank Voyager - FL001215

CC# 760476053 expires 02/15/05

Credit Card gasoline

Object Level Three 2280

Contract expires - 7/31/05

Section 2.  That the sum of $320,000.00, or so much thereof as may be necessary, is hereby authorized to be expended from the Fleet Maintenance Fund, 513, Department No. 59-05, OCA Code 591347, Object Level One 02 as follows to pay the cost thereof:

                           Object Level Three Code                                                                         Amount   

                                              2280                                                                                        $320,000.00                                             

Section 3.  That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.