Explanation
BACKGROUND: The Fire Division needs to replace ten (10) Arson Bureau vehicles. The current vehicles have high mileage and excessive maintenance costs. This legislation authorizes the purchase of ten (10) Chevrolet Impalas from Byers Chevrolet, using General Fund monies allocated to the Fleet Management Division for replacement of vehicles.
The vehicles will be purchased in accordance with Solicitation SA000509GRW, Contract # FL001890. Contract expires 8/31/2004.
The contract compliance number for Byers Chevrolet is 314139860. Byers Chevrolet is a majority company.
Emergency action is necessary to ensure the order placement prior to the manufacturer's cutoff deadline in early May 2004.
FISCAL IMPACT: There are monies allocated in the 2004 Fleet Management General Fund budget for vehicle replacements. The original General Fund vehicle allocation is $2,518,002.00. The cost of ten fire vehicles will be $162,370.00. Expenditures for fourteen fire vehicles in 2003 were $249,999.80 and twenty-four fire vehicles in 2002 expenditures totaled $358,328.00.
Title
To authorize the Finance Director to establish a purchase order for the purchase of Chevrolet Impalas from Byers Chevrolet in accordance with the terms and conditions of Universal Term Contracts for the Fire Division, to authorize the expenditure of $162,370.00 from the Fleet Management Division's General Fund vehicle allocation, and to declare an emergency. ($162,370.00)
Body
WHEREAS, the Fire Division needs to replace vehicles that have high mileage and excessive maintenance costs, and
WHEREAS, the Fleet Management Division has General Fund monies budgeted for vehicle replacements, and
WHEREAS, bids were taken for these vehicles via SA000509GRW / FL001890 for the purchase of these vehicles; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Fleet Management Division, in that it is immediately necessary to place the order for these vehicles prior to the manufacturer's cutoff deadling in early May 2004 and to expend funds from the General Fund vehicle allocation in order to purchase of these vehicles for the Fire Division, thereby preserving the public health, peace, property, safety, and welfare, now, in which an emergency is set forth and defined in a preamble thereto, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director be and is hereby authorized and directed to issue a purchase order to Byers Chevrolet for the Fleet Management Division in accordance with Solicitations SA000509GRW to purchase vehicles for the Fire Division.
Section 2. That the expenditure of $162,370.00, or so much thereof as may be necessary, be and is hereby authorized from funds available within the Fleet Management Division General Fund vehicle allocation; Department No. 59-05; Fund 010; OCA Code 591201; OL3 Code 6650.
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.