Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Arterial Street Rehabilitation - Alum Creek Drive SR 104-Williams Road (House Demolition) Project.
This project will demolish 4 houses and clear trees for the upcoming Alum Creek Road widening.
The estimated Notice to Proceed date is February 14, 2012. The project was let by the Office of Support Services through vendor services. 6 bids were received on December 22, 2011. Four bids were deemed non- responsive. Bids were tabulated on December 23, 2011 as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
S.G. Lowendick & Sons, Inc. $149,767.33 Grove City, OH Majority
George J. Igel & Co., Inc. $171,067.60 Columbus, OH Majority
Bull Construction was deemed non-responsive because they are not ODOT pre-qualified as required in the bid documents. The Office of Support Services contacted ODOT to confirm that Bull Construction was not ODOT prequalified. Bull Construction was the apparent low bidder, submitting a bid of $143,805.75. S.G. Loewendick & Sons was the second apparent low bidder.
All Aspects Contracting was deemed non-responsive because they did not return all proposal documents as required in the bid documents. All Aspects Construction was the third apparent low bidder.
B&B Wrecking was deemed non-responsive because they did not return all proposal documents an required in the bid documents. B&B Wrecking was the fifth apparent low bidder, with George G. Igel &Co. as the fourth apparent low bidder.
Akim Construction was deemed non-responsive as they are not pre-qualified with ODOT as required in the bid documents. Akim Construction was the sixth apparent low bidder.
Award is to be made to S.G. Lowendick & Sons, Inc., as the lowest, best, most responsive and most responsible bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against S.G. Lowendick & Sons, Inc.
2. CONTRACT COMPLIANCE
S.G. Lowendick & Sons, Inc. contract compliance number is 314420502 and expires 11/9/13.
3. FISCAL IMPACT
There are 3 sources of funding for this project. Two grants, one from the Ohio Department of Transportation and one from the Ohio Public Works Commission, will be utilized for this project. The remainder will be City Match Funding. The City Match will be transferred into the Fed-State Highway Engineering Fund and appropriated and expended along with the ODOT Funding from that fund and the OPWC Funds will be appropriated and expended within the State Issue II Street projects Fund.
4. EMERGENCY DESIGNATION.
Emergency action is requested in order to allow this project to begin at the earliest possible time to meet obligations for grant funding for this project.
Title
To authorize the Director of Public Service to enter into contract with S.G. Lowendick & Sons, Inc. and to provide for the payment of construction administration and inspection services, in connection with the Arterial Street Rehabilitation - Alum Creek Drive Phase B/SR104 - Williams Road (House Demolition) project; to authorized the transfer of City Match Funds within and from the Streets and Highways G.O. Bonds Fund and the appropriation and expenditure of monies within the Fed-State Highway Engineering Fund and the State Issue II; and to declare an emergency. ($179,720.79)
Body
WHEREAS, it is necessary to enter into contract for the Arterial Street Rehabilitation - Alum Creek Drive SR 104-Williams Road (House Demolition) project; and
WHEREAS, this project will demolish 4 houses and clear trees for the upcoming Alum Creek Road widening; and
WHEREAS, this project is eligible for and will utilize Ohio Department of Transportation and Ohio Public Works Commission grant funding; and
WHEREAS, bids were received on December 22, 2011 and tabulated on December 23, 2011, for the Arterial Street Rehabilitation - Alum Creek Drive SR 104-Williams Road (House Demolition) project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that the funding should be authorized immediately to construct this project at the earliest possible time to meet obligations established for the grant funding for this project, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with S.G. Lowendick & Sons, Inc., 2877 Jackson Pike, Grove City, Ohio 43123 for the construction of the Arterial Street Rehabilitation - Alum Creek Drive SR 104-Williams Road (House Demolition) project in the amount of $149,767.33 or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to $29,953.46.
SECTION 2. That the transfer of cash and appropriation within the Streets and Highway G.O. Bonds Fund be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100026 / Arterial Street Rehabilitation - Alum Creek Drive Phase B/SR104 - Williams Road / 06-6600 / 531326 / $23,210.34
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100026 / Arterial Street Rehabilitation - Alum Creek Drive Phase B/SR104 - Williams Road / 10-5501 / 531326 / $23,210.34
SECTION 3. That the transfer of cash and appropriation between the Streets and Highway G.O. Bonds Fund and the Fed-State Highway Engineering Fund be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100026 / Arterial Street Rehabilitation - Alum Creek Drive Phase B/SR104 - Williams Road / 10-5501 / 531326 / $23,210.34
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
765 / 597015-100000 / Arterial Street Rehabilitation - Alum Creek Drive SR 104-Williams Road / 80-0886 / 591294 / $23,210.34
SECTION 4. That $179,720.79 is hereby appropriated within Fund 765, the Fed-State Highway Engineering Fund and Fund 764 and The State Issue II Street Projects Fund, Dept-Div. 59-12, Division of Design and Construction as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / Amount
765 / 597015-100000 / Alum Creek Drive / 06-6600 / 591294 / $166,986.97
Appropriation is effective upon receipt of executed grant agreement.
Fund / Grant Name / O.L. 01-03 Codes / Amount
Grant Number and OCA to be determined by City Auditor
764 / Alum Creek Drive / 06-6600 / $12,733.82
SECTION 5. That for the purpose of paying the cost of the contract and inspection, the sum of $179,720.79 or so much thereof as may be needed, is hereby authorized to be expended from the Fed-State Highway Engineering Fund and Fund 764, The State Issue II Street Projects Fund, Dept-Div. 59-12, Division of Design and Construction as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
765 / 597015-100000 / Alum Creek Drive / 06-6621 / 591294 / $119,813.86 (ODOT Contract Share)
765 / 597015-100000 / Alum Creek Drive / 06-6687 / 591294 / $23,962.77 (ODOT Inspection Share)
765 / 597015-100000 / Alum Creek Drive / 06-6621 / 591294 / $17,972.08 (City Contract Share)
765 / 597015-100000 / Alum Creek Drive / 06-6687 / 591294 / $5,238.26 (City Inspection Share)
Fund / Grant Name / O.L. 01-03 Codes / Amount
Grant Number and OCA to be determined by City Auditor
764 / Alum Creek Drive / 06-6621 / $11,981.39 (OPWC Contract Share)
764 / Alum Creek Drive / 06-6687 / $752.43 (OPWC Inspection Share)
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.