Explanation
BACKGROUND: For the option to establish three (3) UTC contracts to purchase Specialty & Industrial Gases for various City of Columbus agencies and the Division of Sewerage and Drainage, the largest user. The term of the proposed option contract would be three (3) years, expiring November 30, 2009, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on June 8, 2006.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002024). 10 bids were solicited: (MBE-0, FBE-0, MAJ-10). 4 bids received: (MAJ-4). The solicitation consists of 4 groups of gases and supplies. The low bidder of Groups 1 & 3, Linde Gas, was determined to be non-responsive due to submittal of terms and conditions in conflict with the City of Columbus. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:
DeLille Oxygen, Group 1, MAJ, CC#31-0682727, expires 5/7/07, $1.00
Valley National Gases, Group 2 & 4, MAJ, CC#55-0460738, expires 9/2/06, $1.00
Airgas Great Lakes, Group 3, MAJ, CC#38-2518089, expires 8/18/07, $1.00
Total Estimated Annual Expenditure: $70,000.00, various agencies. The Division of Sewerage and Drainage is the largest user.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Universal Term Contracts Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into three (3) contracts for the option to purchase Specialty and Industrial Gases with DeLille Oxygen, Valley National Gases and Airgas Great Lakes, to authorize the expenditure of $3.00 to establish the contracts from the Universal Term Contracts Fund. , and to declare an emergency. ($3.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on June 8, 2006 and selected the lowest responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to maintain a supply of Specialty and Industrial Gases, this is being submitted for consideration as an emergency measure; now, therefore and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into three (3) contracts for the option to purchase Specialty and Industrial Gases, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contracts for the option to purchase Specialty and Industrial Gases in accordance with Solicitation No. SA002024 as follows:
DeLille Oxygen, Group 1: $1.00
Valley National Gases, Group 2 & 4: $1.00
Airgas Great Lakes, Group 3: $1.00
SECTION 2. That the expenditure of $3.00 is hereby authorized from Universal Term Contracts Fund, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.