Explanation
The Public Service Department, Transportation Division, maintains several outposts from which it deploys field personnel and equipment. The Division is engaged in a long-term effort to upgrade and expand these facilities as required to efficiently service the city. One of these outposts is located at 4380 Currency Drive adjacent to Roberts Road (the "Roberts Road Outpost"). This legislation authorizes the Public Service Director to enter into a contract in an amount up to $791,151.52 for the Roberts Road Outpost Site Improvements project. This improvement provides this outpost with a 5,000 ton salt barn, an open-sided pole barn to store salt-loaded trucks in anticipation of storms and additional office and meeting space featuring gender-specific locker rooms and sufficient meeting space to prepare shift personnel. A new 5,000 ton salt barn will increase the City's storage capacity of this critical commodity from 2,500 tons to 7,500 tons and reduce the possibility of wintertime shortages or depletion. A new pole barn will provide cover for seven vehicles, allowing the trucks to be filled with salt in advance of snow and ice events to provide for more quick deployment. Existing office/crew facilities at the site are limited to a single room and a single office. The restroom facilities are limited to a single washroom with no showers. There are no separate facilities for female employees. A modular unit was obtained from Power and Water Division at no cost to Transportation. This modular unit will provide washroom and shower facilities as well as meeting space consistent with number of employees assigned to the facility. The modular unit must be permanently placed with utility connections as well as fitted with Americans with Disabilities Act-compliant access before it can be utilized.
Other project-related expenditures authorized by this ordinance include construction inspection costs up to $78,500.00, survey work up to $2,520.00 (both paid to the Transportation Division Development Services Fund), a soil boring report on the site up to $2,783.75 (to be paid to Resource International) and electrical service upgrades to the site up to $50,000.00 (to be paid to American Electric Power Company).
The contractor has been given 120 days to complete the construction of the project. The project was let by the Transportation Division and was advertised in the City Bulletin, Dodge Reports and by the Builders Exchange. Two (2) bids were received (1 majority, 1 minority) and tabulated on August 28, 2006, as follows:
bidder / amount bid / vendor status
Righter Company / $785,251.22 / majority
McDaniel's Construction Corporation, Incorporated / $791,181.52 / minority
Award is to be made to McDaniel's Construction Corporation, Incorporated, contract compliance number 31-1145406 (expires May 17, 2007). McDaniel's bid is deemed by the Director of Public Service to the the lowest, best, most responsive and most responsible bidder.
Fiscal Impact: Some $631,360.20 of the funding for this project is budgeted and available within the Transportation Division's 2006 Capital Improvement Budget in the 1995, 1999, 2004 Voted Streets and Highways Fund in the Facilities project. The balance needed, $293,625.07, is available within the Federal/State Match project and is available to be transferred to the Facilities project due to the Hard Road and Roberts Road projects being over-budgeted. This ordinance transfers $293,625.07 from the Federal/State Match project to the Facilities project.
Emergency action is requested to allow the construction to commence as soon as possible to better ready this Facility for snow and ice services, and for ongoing street maintenance activities.
Title
To authorize the City Auditor to transfer $293,625.07 between projects within the 1995, 1999, 2004 Voted Streets and Highways Fund; to authorize the Public Service Director to enter into contracts with McDaniel's Construction Company, Incorporated, and American Electric Power Company, for construction of the Roberts Road Outpost Site Improvements project ($791,181.52) and electrical service upgrades at the site ($50,000.00), respectively, for the Transportation Division; to authorize the Public Service Director to expend $83,803.75 or so much thereof as may be needed for project-related construction inspection, survey and soil boring costs; to authorize the expenditure of $924,985.27 from the 1995, 1999, 2004 Voted Streets and Highways Fund and to declare an emergency. ($924,985.27)
Body
WHEREAS, bids were received on August 25, 2006, and tabulated on August 28, 2006, for the Roberts Road Outpost Site Improvements project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for the cost of construction inspection performed by Transportation Division forces; and
WHEREAS, it is necessary to provide for the cost of survey work performed by Transportation Division forces; and
WHEREAS, it is necessary for the Public Service Director to enter into a contract and expend funds to American Electric Power Company for upgraded electrical service at the site; and
WHEREAS, it is necessary for the Public Service Director to expend funds to Resource International, Incorporated, for soil boring report costs for the site; and
WHEREAS, the transfer of $293,625.07 between projects within the 1995, 1999, 2004 Voted Streets and Highways Fund is needed and accomplished within this ordinance; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that the contract should be awarded immediately so that the work may commence on October 17, 2006, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and hereby is authorized to transfer $293,625.07 between projects within Fund 704, the 1995, 1999, 2004 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, as follows:
TRANSFER FROM:
Project # / Project / Object Level One/Object Level Three Codes / OCA Code
530208 / Federal/State Match / 06/6600 / 644385
Total Transfer From: $293,625.07
TRANSFER TO:
Project # / Project / Object Level One/Object Level Three Codes / OCA Code
590130 / Facilities / 06/6620 / 644385
Total Transfer To: $293,625.07
SECTION 2. That the Public Service Director be and hereby is authorized to enter into a contract with McDaniel's Construction Corporation, Incorporated, 1069 Woodland Avenue, Columbus, Ohio 43219 for construction of the Roberts Road salt barn project at a cost not to exceed $791,181.52.
SECTION 3. That the Public Service Director be and hereby is authorized to enter into a contract with American Electic Power Company for electrical service upgrades at the site at a cost not to exceed $50,000.00.
SECTION 4. That the Public Service Director be and hereby is authorized to expend $81,020.00 or so much thereof as may be needed to the Transportation Division, Development Services Fund, for project-related construction inspection and survey work.
SECTION 5. That the Public Service Director be and hereby is authorized to expend $2,783.75 or so much thereof as may be needed to Resource International, Incorporated, contract compliance number 31-0669793 (expires July 29, 2008), 5350 Presidential Gateway, Columbus, Ohio 43231 for soil reports germane to the project.
SECTION 6. That the expenditure of $924,985.27 or so much thereof as may be needed for this purpose be and hereby is authorized from Fund 704, the 1995, 1999, 2004 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6620, OCA Code 644385, and project 590130.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.