Explanation
The Recreation and Parks Department solicited bids for the Crawford Farms Park and Lehman Estates Park Improvements Project. Four (4) bids were received and opened by the Recreation and Parks Department on May 20, 2008. The bids are as follows:
Vendor Status Amount
Pavement Protectors dba M&D Majority $177,000.00
Blacktop Sealing
Law General Contracting, Inc. Majority $185,542.99
Builderscape, Inc. Majority $191,003.00
McDaniels MBE $282,227.88
It is the recommendation of the Recreation and Parks Department to award the bid to Pavement Protectors dba M&D Blacktop Sealing.
The project includes the installation of asphalt paths, concrete flatwork, site furnishings, an open shelter, tree planting, earthwork, seeding and other such work as may be necessary to complete the contract in accordance with the plans and specifications on file with the Recreation and Parks Department.
The Federal Identification Number for Pavement Protectors dba M&D Blacktop Sealing is #31-1131599. Contract compliance expires 06/02/2010.
A contingency in the amount of $13,000.00 is included in this project.
This legislation is being submitted as an emergency so that the projects can begin immediately to allow for completion prior to the summer season.
Fiscal Impact: Funding for the Crawford Farms Park and Lehman Estates Park Improvement Project in the amount of $190,000.00 will come from the Voted 1999/2004 Recreation and Parks Bond Fund.
Title
To authorize and direct the Director of Recreation and Parks to enter into a contract with Pavement Protectors, dba M&D Blacktop Sealing for the Crawford Farms Park and Lehman Estates Park Improvement Project in accordance with the competitive bidding procedures of the Columbus City Code, to authorize the expenditure of $190,000.00 from the Voted 1999/2004 Recreation and Parks Bond Fund, and to declare an emergency. ($190,000.00)
Body
WHEREAS, the Department of Recreation and Parks has identified Crawford Farms Park and Lehman Estates Park as sites that need various improvements including but not limited to asphalt paths, concrete and earthwork, tree planting and site furnishings; and
WHEREAS, these improvements are necessary to assure that conditions are safe at our facilities and in our parks for our users; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with Pavement Protectors, dba M&D Blacktop Sealing so that the project can begin in a timely manner in order to be completed during the summer season; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department be and he is hereby authorized and directed to enter into contract with Pavement Protectors, dba M&D Blacktop Sealing, for the Crawford Farms Park and Lehman Estates Park Improvements Project in accordance with the terms and conditions of the competitive bidding procedures of the Columbus City Codes.
SECTION 2. That the expenditure of $190,000.00 or so much thereof as may be necessary, be and is hereby authorized from the 1999/2004 Voted Recreation and Parks Bond Fund as follows, to pay the cost thereof:
Fund Dept. No. Project No. Object Level 3 OCA Code Amount
702 51-01 510017 6621 644526 $190,000.00
SECTION 3. That for the purpose of paying for any contingencies which may occur during this project, the amount of $13,000.00 has been included in Section 2, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of the City Attorney.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.