Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology (DoT) to enter into a server maintenance support contract with Sarcom to maintain daily business operations. The Department of Technology (DoT) has a need to enter into a one-year contract agreement with Sarcom, to provide urgently needed services that support a Service Level Agreement targeted to address two goals contained in The Columbus Covenant, Customer Service and Peak Performance. This contract agreement will allow DoT to continue support for applications such as: Public Utilities (Division of Water billing system), Auditor's office (Tax processing and Performance Series functions), Safety, Building Development Service (One-stop-shop), DoT applications and database development, Enterprise-wide file and print services and WASIMS IVR system. By not taking action to secure this one- year contract agreement, the vendor will discontinue maintenance support to the City of Columbus, thus impacting the normal day-to-day and mission critical operations for the City.
In order to maintain the current level of support, DoT has an immediate need to waive the competitive bidding provisions of the Columbus City Code 329.27 to allow for the development of bid specification that will facilitate a bid process.
FISCAL IMPACT: This contract agreement in the amount of $62,000.00 will provide support for 12 months coverage period commencing August 11, 2003. Adequate funding is available in the 2003 Information Services Fund.
EMERGENCY: Emergency legislation is requested in order to facilitate immediate implementation of services from the supplier.
CONTRACT COMPLIANCE NUMBER: 31-1052674 Expiration: 07/17/2005
Title
To authorize the Director of the Department of Technology to enter into contract with Sarcom Inc. for the purchase of maintenance support, for the Department of Technology, to waive competitive bidding provisions of the Columbus City Code, to authorize the expenditure of $62,000.00 from the Information Services Fund, and to declare an emergency. ($62,000.00)
Body
WHEREAS, This legislation will authorize the Director of the Department of Technology (DoT) to enter into a server maintenance contract with Sarcom Inc. to maintain daily business operations, and
WHEREAS, The Department of Technology (DoT) has a need to enter into a one-year contract agreement with Sarcom, to provide urgently needed services that support a Service Level Agreement targeted to address two goals contained in The Columbus Covenant, Customer Service and Peak Performance, and
WHEREAS, This contract agreement in the amount of $62,000.00, will provide support coverage for a 12 months commencing August 11, 2003, and
WHEREAS, This contract agreement will allow DoT to continue support for applications such as: Public Utilities (Division of Water billing system), Auditor's office (Tax processing and Performance Series functions), Safety, Building Development Service (One-stop-shop), DoT applications and database development, Enterprise-wide file and print services and WASIMS IVR system, and
WHEREAS, By not taking action to secure this one- year contract agreement, the vendor will discontinue maintenance support to the City of Columbus, thus impacting the normal day-to-day and mission critical operations for the City, and
WHEREAS, In order to maintain daily business operations, it is in the City's best interest to waive the competitive bidding provisions of the Columbus City Code 329.27 to allow for the development of bid specification that will facilitate a bid process, and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to authorize this purchase order, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to enter into contract with Sarcom Inc. for support maintenance service in the amount of $62,000.00.
SECTION 2: That this agreement is made in accordance with the Bid Waiver provisions of Section 329.07( c ) of the Columbus City Code.
SECTION 3: That the expenditure of $62,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-02
Fund: 514/001
OCA: 472417
Object Level 1: 03
Object Level 3: 3372
Amount: $62,000.00
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same